Address Changes - Incoming Mail

Return Incoming Mail

To return incoming mail for someone no longer at the UW:

  • If provided, follow the mailer's instructions; or
  • Draw a vertical line through the address so it can still be read;
  • Mark change(s) above or to the right of the original address, or print "Return to Sender--Delete" or "Refused" above the address;
  • Completely cross through the ZIP Code and USPS barcode, with a black felt-tip pen;
  • Place with outgoing stamped University business mail.

Note: This procedure is not available for "Standard" or "Nonprofit" rate mail unless it has a service endorsement such as "Return Service Requested".

Business Reply card or envelope

If the mail piece contains a prepaid Business Reply card or envelope:

  • Photocopy or cut out complete address (including any mailer coding);
  • Mark change(s) above or to the right of the original address, or print "Delete" above the address;
  • Tape address securely to the back of the card or place inside the envelope;
  • Place with outgoing stamped University business mail.

Change the address for Incoming USPS mail

To change the address for incoming USPS mail, use a preprinted Address Change/Delete Notice card. You can get one of these cards by emailing Mailing Services:

  • Photocopy or cut out complete address (including any mailer coding);
  • Tape address securely to the back of the card;
  • Mark the "Change" box and type or print the change(s) in the space provided, or mark the "Delete" box and the reason for the request;
  • Type or print the mailer's address on the front of the card;
  • Place the card with outgoing unstamped mail.

Note: Mailing Services will apply postage at no charge to your department.