Most Frequently Used Forms

Department Contact Change (Web Form)
Manufacturer's Sales and Use Tax Exemption Certificate

This form should only be used as an attachment to orders in Ariba.  Any other use is considered unauthorized.  Erin Fujiwara is the only authorized person to sign these forms on behalf of the University of Washington.  Her electronic signature is already included on this form.  The University has verified with the Washington State Department of Revenue that an electronic signature is acceptable. 

To view a brief video on how to complete and attach your DOR certificate an Ariba order, please view this brief video. To order more equipment tags, or request a reprint of a white tag, please visit this page.

Tag Request Form
UW Equipment Information Form (Replaces the old 'Orange Card.')
UW Property Activity Request - Form 1024 (Excel)
UW Property Activity Request - Form 1024 (PDF)

Other Equipment Forms & Templates

Customs Letter Template
Equipment Usage Template

If you are unable to access the web due to unique circumstances, please contact EIO to arrange for an alternate submission process. This template should be used by recharge centers who purchase equipment under the Machinery and Equipment (M&E) Exemption.

Excel Template for Tracking Non-Inventorial Assets

We do not encourage departments to add non-inventorial assets to OASIS unless they are willing to update changes in the system (custodian, location, etc.). OASIS is an auditable database, and if your department is being audited, all records could be reviewed. However, we recognize that departments may wish to track such equipment internally, so we have developed an Excel template for this purpose.

Fabrication Journal Voucher (JV) Request
Home Equipment Agreement

This may be used by departments in addition to the University's HR Telework documentation requirements.

M&E Checklist for Purchases

A handy reference to ensure your Machinery and Equipment Tax Exemption orders get approved the first time through.

Physical Inventory Response Form

Please use this form to respond to your Physical Inventory Findings letter. By providing the requested information on the form, we will be better able to assist you, and in much more timely manner, than by email.

Read-only Access to OASIS

Please see this page for the benefits and drawbacks of having read-only access to OASIS.