Greetings!
The February issue of the newsletter includes information about the following:
* Feedback Wanted for FM SPOC Team!
* Important On-line Travel Agency Update
* Late Billings - Cost Transfer Invoices and Internal Sales Documents
* eProcurement Access Is Now Easier!!
* Research Accounting & Analysis (RAA) - Potential Award Reductions
* Invoices Sent to Accounts Payable & HIPPA Compliance
* Student Fiscal Services Departmental Credit Card Acceptance - Process Change
* New Service - Debit Cards Now Accepted for Payment of Tuition and Fees
* Student Fiscal Services Tax Class Offerings for 2007
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Feedback Wanted for FM SPOC Team!
Financial Management's "Single Point of Contact" (SPOC) Team is seeking campus input.
The team's goal is to develop a mechanism to provide campus with a single point of contact
within Financial Management so that questions could be answered with fewer transfers
and so that complex questions, spanning multiple units, could be addressed more effectively.
Your input is needed as we scope the project and identify critical needs. A feedback session
will be held on:
Friday, March 9th
1:30-2:30
Gerberding 142
Please contact Tamara Young at youngtam@u to RSVP for the session. For other questions
about the team, please contact Charles Bennett (charlesb@u.washington.edu) or Jeff Follman
(jfollman@u.washington.edu).
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Important On-line Travel Agency Update
The UW was recently informed by the Office of State Procurement in Olympia
that as of the end of business on February 28th Boersma Travel no longer holds the contract
for online booking. Please do not use Boersma after this date. If you already have
a flight booked through them or flights in the process of being booked these will still
be honored. The Travel Office will share information about the new on-line provider as
soon as it is available. In the interim please use one of our other contract agencies
listed at the following URL (or you may book directly with airlines):
http://www.washington.edu/admin/finserv/travel/travel.agencies.html
or book with the airlines directly.
Questions may be directly to Teresa Crisostomo at 206-685-9328 or tcris@u.
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Late Billings - Cost Transfer Invoices and Internal Sales Documents
The UW continues to have a problem with these types of late billings and is working to
eliminate them. A "late charge" is a charge billed after the close of the month following
the date the good was received or a service performed. To better target and educate campus
on the importance of timely billing, when your budget receives late charges, please let us
know by sending an email to Financial Accounting at accountg@u.washington with the following
information:
1) Your budget number
2) Month late charge posted to your budget
3) CTI or ISD number
4) Transaction amount
Timely CTIs and ISDs contribute to more accurate financial information on departmental BARs
and BSRs and can also ensure accurate reporting for federal grant budgets.
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eProcurement Access is Now Easier!
eProcurement has made some changes to streamline our services to campus customers! All
Faculty and Staff with a UW NetID now have the ability to create requisitions in eProcurement.
Requisitions will route according to the ASTRA approvals and will become a Purchase Order
upon final approval. Along with this change, customers with Astra delegation authority may set
up authorizations for eProcurement, without going through the eProcurement office.
For more information, go to:
http://www.washington.edu/admin/stores/eprocurement/index.html
To enter an order, go to:
https://ar.admin.washington.edu/AribaBuyer/uw/login.asp
Additional questions may be directed to Stan Wiegman at 206-221-6157
(swiegman@u.washington.edu).
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Research Accounting & Analysis (RAA) - Potential Award Reductions
With a flat federal budget and new priorities to be funded, it is likely we will see some
award reductions for new projects, as well as reduced funding for continuation awards.
Federal sponsors may also be looking at carryover balances as a source of funds for new or
changing agency priorities. Faculty should review their spending patterns to ensure they
are in line with their sponsors' expectations. Significant carryover amounts may be targeted
for reduction.
Questions or concerns should be directed to the sponsor's program officer.
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Invoices Sent to Accounts Payable & HIPPA Compliance
In an effort to maintain compliance with HIPPA regulations, we as that any patient
identification information be blacked/whited or made otherwise unreadable on invoices
submitted to Accounts Payable.
Questions may be directed to Pramilla Chand (pchand@u.washington.edu) at 206-616-9021.
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Student Fiscal Services Departmental Credit Card Acceptance - Process Change
To increase security for processing credit card payments by users of departmental services,
goods, or conferences, Student Fiscal Services is no longer able to process the cards on
behalf of the departments.
Departments may, however, accept credit cards if they are set up to perform the process
within their department, using secure procedures.
Please contact Andrew Monusko at amonusko@u.washington.edu or 616-7070 for more information.
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New Service - Debit Cards Now Accepted for Payment of Tuition and Fees
Student Fiscal Services will begin accepting debit cards for paying tuition beginning
March 1, 2007. A pin number will not used. The service will work the same as a credit
card transaction, including the same convenience fee.
For more information, see the SFS website:
http://www.washington.edu/students/sfs/sao/tuition/pay.html or contact Andrew Monusko
at amonusko@u.washington.edu.
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Student Fiscal Services Tax Class Offerings for 2007
Student Fiscal Services offers free tax workshops to help students understand the 1098T
Tax form, the Hope and Life Time Learning tax credit, and student account or scholarship
issues related to taxes. These classes also cover tax issues on scholarships or fellowships
that are awarded to Non-resident Alien students.
For information on the tax credits and process, see:
http://www.washington.edu/students/sfs/sao/taxcredits.html
To view schedule of classes, visit:
http://www.washington.edu/students/sfs/sao/maintax.html
And for questions, contact Diane Cooley at dianec@u.washington.edu.
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