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Cash Received

The revenue amount that is displayed in FIN is a result of accounting entries created based on the corresponding grant/contract award amount. The revenue displayed in FIN may, or may not, correspond with cash received on the project. If a grant or contract is prepaid (paid in advance) then the revenue most likely will correspond to the cash received. If the grant or contract is to be invoiced, then the cash received will be for invoices the sponsor has paid to date and will not match the revenue amount displayed in FIN.

Information regarding cash related to a particular budget can be found on the GCA (Grant and Contract Accounting) GrantTracker. All GCA budgets can be viewed online through GrantTracker. You can search by various criteria, including budget number, grant number, and PI. One of the items displayed on GrantTracker is a list of payments received from the budget’s sponsor. GrantTracker can be found at: http://www.washington.edu/research/gca/budget/granttracker.html

Payment information for invoices issued by GCA is available on the award's Budget Information page on the GrantTracker website. Any unpaid amount will be listed in the "Open" column in the Financial Information section. The Invoices section lists all invoices issued by amount, with any open amount for each, and the Payments section provides details on individual payments, including which invoices they were applied to and the date payments posted. 

Note that grant and contract invoice payments are NOT reflected in MyFinancial.desktop (MyFD). The MyFD Budgeted and Revenue amounts are based on the funding the sponsor has committed to the award, regardless of whether payment has been received yet or not.