December 2010
 
HAPPY HOLIDAYS!!!
 
This issue of the Financial Management Newsletter includes information about the following:
 
•       New Facilities and Administrative Rates Negotiated
•       Payroll Moves to the Tower
•       Are You Ready for More Snow?
•       Single Point of Contact Email for GCA
•       Automation of Subcontract F&A Costs
•       The UW Campus Sustainability Fund is UP AND RUNNING!
•       Campus Can Now Initiate Deficit Transfers Via Grant Tracker!
•       Submitting Research Subject Payments to Tax Desk
•       Procurement Services Outreach Program
•       Apple Inks Contract with UW
 
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New Facilities and Administrative Rates Negotiated
 
The University completed negotiation of new Facilities and Administrative (F&A) rates with the Department of Health and Human Services in November 2010.  The new rates are effective immediately.  For more information, please refer to the following web page:  http://f2.washington.edu/fm/maa/fa/rates.  GIM 13A will be updated to reflect the new rates, as well.
 
If you have questions, please contact Cristi Chapman (cristic@uw.edu or 206.543.9985).
 
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Payroll Moves to the Tower
 
Payroll will move into the UW Tower February 7, 2011.  The office will be located on the first floor of the O Building.  We do not anticipate a significant disruption in service; however, our new office space will be further away for many departments.  To eliminate trips to the Payroll Office on payday, encourage direct deposit.  Your employees can register for direct deposit at:
 
 
If you have questions, please contact Cindy Gregovich, cingreg@u.washington.edu
 
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Are You Ready for More Snow?
 
We just had a significant bout with inclement weather that impacted payday.  And, it is predicted that there’s more to come over the next several weeks that could impact payroll processing and/or paydays.  Is your department ready with emergency back up plans?   Payroll has put together a check list for your consideration when planning for an emergency:
 
 
You can find this link on the Payroll Home site on the right side of the page.
 
If you have questions, please contact Cindy Gregovich at cingreg@u.washington.edu
 
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Single Point of Contact Email for GCA
 
To streamline information flow with campus, gcahelp@uw.edu is now the single point of contact (SPOC) email for GCA, replacing Campus Services team emails (e.g., gcaone@uw.edu).  A new team of grant analysts will handle all inquiries regarding new budget setup, invoicing, reporting and budget closeout. 
For requests on ARRA awards, direct inquiries to: uw-arra@uw.edu. For requests related to a specific budget number, use GrantTracker: http://www.washington.edu/research/gca/budget/granttracker.html
 
For questions about recent changes in GCA, contact Kirsten DeFries at kirsten5@uw.edu or 543-2597.
 
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Automation of Subcontract F&A Costs
 
Starting this month, F&A costs for subcontracts will be calculated automatically in the Financial Accounting System (FAS). Grants that have F&A Base 38 are included in the automation process, but if you currently have an award that is classified as F&A Base 18, the F&A charges for any subcontracts will continue to be manually adjusted until they can be included in the automation process.
 
For more information, please email Lily Gebrenegus at lgebren@uw.edu
 
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The UW Campus Sustainability Fund is UP AND RUNNING!
 
With a total of $339,805, the UW Campus Sustainability Fund (CSF) is open to any student, faculty, or staff member who has a shovel-ready project that seeks to create a more sustainable campus and foster a more environmentally conscious University culture, along with providing opportunities for student leadership. The CSF, which is a student run, student allocated fund, supports Mid-Sized (below $65,000) and Major (over $65,000) Projects, in addition to helping campus groups make their events greener.
 
For more information, visit http://www.csf.washington.edu
 
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Campus Can Now Initiate Deficit Transfers Via Grant Tracker!
 
GCA has launched a new service accessible through Grant Tracker that allows departments to transfer deficits on sponsored budgets online.  Currently, online deficit transfers are available only for parent and stand-alone budgets. Sub budgets, interim deficit transfers and transfers split among multiple budgets are not included in this release.
 
GCA encourages campus to use this timely new feature.  Transfers completed in Grant Tracker by 2:30 pm will be posted to FAS overnight.
 
For more information on using the tool, please contact Brian Baldwin at 616-7782 or bbaldwin@u.washington.edu
 
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Submitting Research Subject Payments to Tax Desk
 
Tax season is just around the corner which means it’s that time of year for departments who have paid Research Subjects in excess of $600 through a Revolving Fund, Field Advance or with gift cards to collect and submit that information to the Procurement Services Tax Desk for reporting no later than January 7, 2011. For security purposes, files need to be submitted via flash drive or CD and can be sent to box 351130 or can be dropped off in person.
 
For more information contact Rachel Pitt at 206-685-0271 or ten99@uw.edu or go directly to the website by clicking here.
 
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Procurement Services Outreach Program
 
With improved data and analysis now available, the Procurement Services Outreach Program is geared up to assist departments in understanding how to maximize procurement methods using your own data to save money and improve efficiencies.
 
Please contact David Wright for more information or to schedule an onsite business review at 206-616-7076 or djwright@uw.edu
 
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Apple Inks Contract with UW
 
Purchasing Services has negotiated a new contract with great educational pricing with Apple!   To reduce ordering time, departments are encouraged to use their ProCards to place orders for Apple products from the University Bookstore or Apple Education Direct.
 
For more information please contact John Watkins at 206-543-5847 or johnw3@uw.edu
 
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