· NEW! Procurement Desktop Reports (PDR)
· RIP/Non-RIP Process Change
· Direct Deposit Coming This Fall for eTravel
· Online Postage Invoice Available
· eFECS Pilot Testing
· New Property Activity Request Form – 1024
· Avoid Multiple Charges or Shipments for a Single Apple Computer
· eProcurement Supplier Showcase on September 20th
· Procurement Services Fall Forums Dates Set
· Update on eReimbursement Project
· Procurement Project Pipeline is Online!
NEW! Procurement Desktop Reports (PDR)
Procurement Services now offers a suite of online reportsproviding access to regularly requested information for Accounts Payable (AP), Central Travel Account (CTA), ProCard and Purchase Orders. The PDR reports allow you to research the status of an invoice, approve the payment of invoices, resolve a PAS invoice discrepancy, identify ‘high risk’ ProCard and CTA transactions, obtain and review copies of paid invoices for PAS transactions and automate the delivery of regularly run reports to your email box. For more information please contact Dawna Grand at email@example.com;
PDR reports may be accessed at: http://f2.washington.edu/fm/ps/tools-for-reconciling/pdr Training on these reports is available; you can register on the Procurement Services Website at: http://f2.washington.edu/fm/ps/training-events
RIP/Non-RIP Process Change
The process known as RIP/Non-RIP, where Accounts Payable sends copies of invoices to a campus box number is changing. At the end of this calendar year (12/31/2011), Accounts Payable will no longer print and distribute RIP/Non-RIP notices to campus. Instead, customers can subscribe to receive a Procurement Desktop Report (PDR) that has been created to replicate the data previously contained in the RIP/Non-RIP notices.
Direct Deposit Coming This Fall for eTravel!
During September, testing will begin for direct deposits for travel reimbursements. If testing is successful, direct deposit for travel reimbursements will begin October 2011.
Travel reimbursements will be deposited to an employee’s payroll direct deposit account, eliminating a trip to the bank. For future announcements about direct deposit and other travel related news, sign up for Travel listserv messages:
Online Postage Invoice Available
Mailing Services is now providing postage invoices online. The online invoice will be convenient to customers, and also reduces paper waste for the UW Community. Paper copies will be sent through the September billing cycle. To view the invoice, visit http://f2.washington.edu/fm/c2/services/mailing/invoices
eFECS Pilot Testing
Testing of Phase III of the on-line effort certification process begins in October. Participants will complete their 3/16/11-9/15/11 FECs using both the current paper system and the online certification features of the new version. If your department reports on an academic cycle and is interested in becoming part of the pilot testing, please complete a quick interest form here: https://f2.washington.edu/fm/efecs/pilot-test-interest
. Contact firstname.lastname@example.org questions or contact Suzette Ashby-Larrabee at 685-7395 or email@example.com.
New Property Activity Request Form – 1024
Avoid Multiple Charges or Shipments for a Single Apple Computer
Are you tired of multiple Apple charges or shipments for a single computer? Instead of the Apple Online Store, please use the UW dedicated Apple Online Store
when making an Apple purchase with your ProCurement card. Contact EIO with questions at firstname.lastname@example.org
and contact Erin Fay or any other EIO staff member at 543-4663.
Procurement Services Fall Forum Dates Set
Procurement Services Fall Forums are scheduled at multiple locations to make it convenient for anyone from all three campuses to attend. Procurement system and process specialists will present procurement topics that will impact UW departments. For more information please contact David Wright at 626-7076 or email@example.com
eProcurement Supplier Showcase on September 20th!
Procurement Services will sponsor its first eProcurement Supplier Showcase on September 20, 2011 in Gould Hall’s main floor between 10am and 2pm. Meet our eProcurement suppliers and Procurement Services staff and learn how to use eProcurement efficiently while saving money. Light refreshments will be served. For more information see http://f2.washington.edu/fm/ps/training-and-events/upcoming-events
or contact David Wright at 626-7076 or firstname.lastname@example.org
Update on eReimbursement Project
Developers are currently programming an Ariba eform for employee reimbursements that will reduce the need for check request and revolving funds use. The project is projected to go live the end of this year with direct deposit capability. The new program will provide quick reimbursements to employees for small dollar purchases made on behalf of the University when ProCard is not an option. For more information contact Julie Condit at email@example.com
Procurement Project Pipeline is Online!
Having trouble keeping track of all of the projects within Procurement Services? Us too, so we created a project tracker that describes the project and provides a timeline for implementation. We call it our Procurement Project Pipeline and it’s accessible to campus online: http://f2.washington.edu/fm/ps/Home/Procurement-Project-Pipeline
Questions? Please contact us at Procurement Customer Service by emailing firstname.lastname@example.org
or call 206-543-4500.