Happy Fall! 

 ·         NEW! Procurement Desktop Reports (PDR)

·         RIP/Non-RIP Process Change

·         Direct Deposit Coming This Fall for eTravel

·         Online Postage Invoice Available

·         eFECS Pilot Testing

·         New Property Activity Request Form – 1024

·         Avoid Multiple Charges or Shipments for a Single Apple Computer

·         eProcurement Supplier Showcase on September 20th

·         Procurement Services Fall Forums Dates Set

·         Update on eReimbursement Project

·         Procurement Project Pipeline is Online!


NEW! Procurement Desktop Reports (PDR)


Procurement Services now offers a suite of online reportsproviding access to regularly requested information for Accounts Payable (AP), Central Travel Account (CTA), ProCard and Purchase Orders.  The PDR reports allow you to research the status of an invoice, approve the payment of invoices, resolve a PAS invoice discrepancy, identify ‘high risk’ ProCard and CTA transactions, obtain and review copies of paid invoices for PAS transactions and automate the delivery of regularly run reports to your email box. For more information please contact Dawna Grand at dgrand@uw.edu;

 PDR reports may be accessed at:  http://f2.washington.edu/fm/ps/tools-for-reconciling/pdr  Training on these reports is available; you can register on the Procurement Services Website at: http://f2.washington.edu/fm/ps/training-events


RIP/Non-RIP Process Change

The process known as RIP/Non-RIP, where Accounts Payable sends copies of invoices to a campus box number is changing.  At the end of this calendar year (12/31/2011), Accounts Payable will no longer print and distribute RIP/Non-RIP notices to campus.  Instead, customers can subscribe to receive a Procurement Desktop Report (PDR) that has been created to replicate the data previously contained in the RIP/Non-RIP notices. 
Questions about this change?  Contact Julie Condit at 206-685-0571 or jacondit@uw.edu. Need Training?  Check out the Procurement Desktop Report Training, and the other offerings at:  http://f2.washington.edu/fm/ps/training-events

Direct Deposit Coming This Fall for eTravel!

During September, testing will begin for direct deposits for travel reimbursements.  If testing is successful, direct deposit for travel reimbursements will begin October 2011. 
Travel reimbursements will be deposited to an employee’s payroll direct deposit account, eliminating a trip to the bank.  For future announcements about direct deposit and other travel related news, sign up for Travel listserv messages: 
http://mailman.u.washington.edu/mailman/listinfo/infolist or contact Teresa Crisostomo at 685-9328.

Online Postage Invoice Available

Mailing Services is now providing postage invoices online. The online invoice will be convenient to customers, and also reduces paper waste for the UW Community. Paper copies will be sent through the September billing cycle. To view the invoice, visit http://f2.washington.edu/fm/c2/services/mailing/invoices .
For more information, contact Sam Somphet at ssomphet@u.washington.edu or 206-616-2688.

eFECS Pilot Testing

Testing of Phase III of the on-line effort certification process begins in October.  Participants will complete their 3/16/11-9/15/11 FECs using both the current paper system and the online certification features of the new version.  If your department reports on an academic cycle and is interested in becoming part of the pilot testing, please complete a quick interest form here: https://f2.washington.edu/fm/efecs/pilot-test-interest .  Contact efecs@uw.eduwith questions or contact Suzette Ashby-Larrabee at 685-7395 or suzette@uw.edu.

New Property Activity Request Form – 1024

EIO has updated Property Activity Request Form – 1024.  The form can be found at http://f2.washington.edu/fm/eio/equipment-forms .  Please contact EIO with questions at eio@uw.edu and contact Erin Fay or any other EIO staff member at 543-4663.

Avoid Multiple Charges or Shipments for a Single Apple Computer


Are you tired of multiple Apple charges or shipments for a single computer?  Instead of the Apple Online Store, please use the UW dedicated Apple Online Store at www.apple.com/edu/uw when making an Apple purchase with your ProCurement card.  Contact EIO with questions at eio@uw.edu and contact Erin Fay or any other EIO staff member at 543-4663.

Procurement Services Fall Forum Dates Set

Procurement Services Fall Forums are scheduled at multiple locations to make it convenient for anyone from all three campuses to attend. Procurement system and process specialists will present procurement topics that will impact UW departments. For more information please contact David Wright at 626-7076 or djwright@uw.edu

eProcurement Supplier Showcase on September 20th!

Procurement Services will sponsor its first eProcurement Supplier Showcase on September 20, 2011 in Gould Hall’s main floor between 10am and 2pm. Meet our eProcurement suppliers and Procurement Services staff and learn how to use eProcurement efficiently while saving money. Light refreshments will be served. For more information see http://f2.washington.edu/fm/ps/training-and-events/upcoming-events or contact David Wright at 626-7076 or djwright@uw.edu.

Update on eReimbursement Project

Developers are currently programming an Ariba eform for employee reimbursements that will reduce the need for check request and revolving funds use. The project is projected to go live the end of this year with direct deposit capability. The new program will provide quick reimbursements to employees for small dollar purchases made on behalf of the University when ProCard is not an option. For more information contact Julie Condit at jacondit@uw.edu or 685-0571.

Procurement Project Pipeline is Online!

Having trouble keeping track of all of the projects within Procurement Services? Us too, so we created a project tracker that describes the project and provides a timeline for implementation. We call it our Procurement Project Pipeline and it’s accessible to campus online: http://f2.washington.edu/fm/ps/Home/Procurement-Project-Pipeline.
Questions? Please contact us at Procurement Customer Service by emailing pcshelp@uw.edu or call 206-543-4500.