Hope you’re staying nice and warm on these wet and windy days! 

This issue of FM News includes articles on the following: 

  • Online Faculty Effort Certification Is Here!
  • Payroll Emergency Planning:  Is Your Department Prepared?
  • 2013 Preliminary Benefit Rates are Now Available

           Procurement Updates: 
  •   Managed Print Services
  •  No More Paper RIP/Non-RIP Notices!
  •  Make Payments without a Purchase Order?  Yes!  It’s True!
  •  Electronic Reimbursements Pilot
  •  $75 Receipt Waiver Approved by OFM 
  •  NEW!  Reconciliation Made Easier in MyFD
  •  PAS Ordering Process Improvements Coming in Late February
  • Benchmarking Cost Study Observations
  • Procurement Services Winter Forums 
Online Faculty Effort Certification Is Here!
The newest phase of the eFECS project has moved the paper based Faculty Effort Certification (FEC) process online. Additional details can be found here:  https://f2.washington.edu/fm/efecs/home .
Please contact efecs@uw.edu with questions. 

Payroll Emergency Planning:  Is Your Department Prepared?
Snow is pretty but disruptive, as we experienced last month. Campus operations were suspended and campus was closed at Payroll Final Cutoff, which cannot be extended.  The weather caught many departments without plans to collect hours from employees, or complete payroll processes. 
A check list is available to help departments plan for an emergency:
If you have questions please send them to payroll@u.washington.edu.
2013 Preliminary Benefit Rates are Now Available
The preliminary 2013 benefit rates have been posted on the Financial Accounting website: http://www.washington.edu/admin/finacct/preliminaryrates2013.pdf
If you have questions, please contact either Cristi Chapman at cristic@uw.edu or Dan Schaaf at schaafd@uw.edu.

Procurement Updates

Managed Print Services
Procurement Services and Creative Communications are partnering in a new Managed Print Services approach to copying and printing, which will benefit the campus through significant cost savings, process efficiencies while also meeting “green” goals! Work on a campus-wide contract is in process.
To learn more, go to http://f2.washington.edu/fm/ps/how-to-buy/print-services-management or contact Carla Helm at chelm@uw.edu or Ray Hsu at rayhsu@uw.edu.
No More Paper RIP/Non-RIP Notices!

Accounts Payable no longer prints or distributes paper invoice copies to campus mailboxes.  Reports available in the new Procurement Desktop Reports provide RIP/Non-RIP invoice data:  https://margo.pur.washington.edu/Lois_Reports/Pages/Folder.aspx?ItemPath=%2fAccounts+Payable&ViewMode=List
For assistance with the PDR reports, contact pdreport@uw.edu or call Procurement Customer Service at 543-4500.

Make Payments Without a Purchase Order?  Yes!  It’s True!
As an alternative to the Procurement Card, Non-PO Invoicing provides a convenient means of making quick payments with the same visibility users have with eProcurement.  To learn more see the webpage at: http://f2.washington.edu/fm/ps/nonpo.
Required training classes will be offered weekly beginning the week of February 20, 2012.  Questions?  Contact pcshelp@uw.edu or call 206-543-4500
Electronic Reimbursements Pilot
eReimbursement will simplify the reimbursement process by providing an alternative to paper check requests, petty cash forms and use of revolving funds for employee reimbursements.  The new process is being piloted by 25 departments and will be available to campus on February 27.
For more information contact Julie Condit at jacondit@uw.edu or 685-0571.
$75 Receipt Waiver Approved by OFM
The Washington State Office of Financial Management approved a receipt requirement waiver for ProCard purchases up to $75.  Departments choosing this option must include use of the waiver in their written internal policies.  Review guidelines at: http://f2.washington.edu/fm/ps/sites/default/files/Mitigating%20guidelines%20for%20%2475.pdf
Contact Aris Gempesaw at arisg@uw.edu or 206-543-9183 for more information.
NEW!  Reconciliation Made Easier in MyFD
The MyFD Reconciliation Report now simplifies budget reconciliation by linking to online, web-based source documents for UWIT, ProCard, Corporate Travel, Mailing Services and eProcurement charges.  To learn more, visit the MyFD Reconciliation webpage at: http://f2.washington.edu/fm/myfd/reconciliation.
Questions? Please contact myfdhelp@uw.edu or call 206-543-3877.
PAS Ordering Process Improvements
New eForms to submit sole source justification statements and order documentation for PAS purchase orders are now available: 
These functions will eventually be incorporated into future eProcurement enhancements.  For additional information contact Kathryn Harrington at harringt@uw.edu or 543-5810.
Benchmarking Cost Study Observations
The UW concluded a benchmarking cost study project to identify opportunities for process standardization and automation, and to prioritize improvement initiatives in procurement and finance processes. Performance results were collected and analyzed for the participating units and departments.  We would like to express our appreciation to the units who took the time to provide data and other information to complete this effort.
Learn more at:
Procurement Services Winter Forums
Procurement Services Forums are valuable in providing timely information that will assist you with your procurement responsibilities. Learn about the many process and system improvements at different stages of development. 
For more information please contact David Wright at 616-7076 or go here to register:   http://f2.washington.edu/fm/ps/training-events/forums