Happy (and windy!) Spring!  This issue of the Financial Management Newsletter includes the following:

 
  • Special Report:  Efficiency Success in Olympia!!
  • eReimbursement Catching On!
  • New Grant and Contract Advance Budget Number Report
  • Online Faculty Effort Certification Is Here!
  • Further implementation of Non-PO Invoice Process
  • Now On-line:  2011 Report to Stakeholders (formerly the UW Annual Report)
  • 2013 Preliminary Benefit Rates Have Been Updated
  • New Link to Source Documents in MyFD
  • New Message on MyFD Budget Summary Report
*************************************************************************************

Special Report:  Efficiency Success in Olympia!!

Great news!  Working across all state higher education institutions, we were successful in obtaining bill passage for some long awaited administrative efficiencies!  On March 30th, the Governor signed HB 2585 into law and we are busily developing plans to implement, over the coming months, bill elements which:

 •       Aligns all procurement and personal services bid requirement thresholds increasing the direct buy limit to $10K; between 10K and 100K for informal bids and       100K+ for formal bid requirements.  These threshold increases and alignments will significantly reduce administrative burden campus-wide;

•       Authorizes purchase of equipment maintenance agreements for periods up to 5 years, allowing negotiation of cheaper rates;

•       Exempts higher education from state travel contracts, i.e., using any online travel providers will be permitted, enabling greater flexibility to seek most favorable pricing;

•       Allows prepayment of costs associated with study abroad programs;

•       Allows higher ed institutions to require direct deposit or paycard option for payroll for UW employees.

 More information will be forthcoming, including the impact to existing Ariba and other tools, as well as implementation timing.

 Questions can be directed to Ann Anderson, andera@uw.edu or 543-4993.

 *************************************************************************************

eReimbursement Catching On!

eReimbursement is the new online method for UW employees to be reimbursed if they purchase supplies for university use with personal funds.  Reimbursments are deposited to the employee’s bank account via direct deposit.  Almost 79% of UW reimbursements are now processed through eReimbursement – an excellent adoption rate after only 6 weeks! 

Review the website for more information at http://f2.washington.edu/fm/ps/xr-overview.

**************************************************************************************

New Grant and Contract Advance Budget Number Report

 The NEW G&C Advance Budget Number Report is now available.  It can be accessed through the DSC website at the link below. 

 Please contact Tami Sadusky at tamis@uw.edu or 543-8952 with questions.

https://edw.washington.edu/Reports/Pages/Report.aspx?ItemPath=%2fFinancial%2fAdvance+Budget+Number+Report

****************************************************************************************

Online Faculty Effort Certification Is Here!

 The newest phase of the eFECS project has moved the paper based Faculty Effort Certification (FEC) process online. Additional details can be found here:  https://f2.washington.edu/fm/efecs/home

Please direct any questions to efecs@uw.edu.

 FEC coordinators for academic are highly encouraged to register for one of the ‘limited edition’ training sessions so you may effectively assist faculty with online certification.

 To register go to: http://f2.washington.edu/fm/efecs/train

 *************************************************************************************

Further implementation of Non-PO Invoice Process

 Procurement Services would like to encourage continued usage of the Non-PO invoice system to further reduce the number of orders under $5,000 being processed in PAS. 

Beginning July 1, 2012, use of Non-PO invoice for POs under the $5,000 limit will be required when the eProcurement Non-PO Invoicing process can be used to pay a vendor.

To see a list of orders which can continue to be processed through PAS, visit the Non-PO Invoice website at: http://f2.washington.edu/fm/ps/nonpo

Questions?  Contact pcshelp@uw.edu or call 206-543-4500. 

***********************************************************************************

Now On-line:  2011 Report to Stakeholders (formerly the UW Annual Report)

As part of our ongoing efforts to reduce costs as well as our impact on the environment, we have published the 2011 Report to Stakeholders online. It includes this year’s financial highlights and financial statements, including our independent auditor’s report, as well as metrics, stories, and videos related to our students, research, community impact and sustainability efforts.

You can view the full report on the UW’s Financial Management website at http://f2.washington.edu/fm/uw-annual-report/

Please contact Jeff Follman at jfollman@uw.edu or 543-3708 with any questions.

************************************************************************************

2013 Preliminary Benefit Rates Have Been Updated

2013 preliminary fringe benefit load rates have been updated, and are available on the Financial Accounting website in the News section at http://www.washington.edu/admin/finacct/office/ 

If you have any questions, please contact either Cristi Chapman at cristic@uw.edu or Dan Schaaf at schaafd@uw.edu.

***********************************************************************************

New Link to Source Documents in MyFD

MyFD Reconciliation Report users can now link to web-based source documents, including invoices from Procurement Desktop Reports, UW-IT and notes from Payment.net, making budget reconciliation easier.  Newly available is the ability to link to Creative Communications online invoices.

If you’re interested in learning more, including information about the document storage protocols, visit the Reconciliation Report website at: http://f2.washington.edu/fm/myfd/reconciliation

Or, contact the MyFD help desk at myfdhelp@u.washington.edu or 543-3877.

***************************************************************************************

New Message on MyFD Budget Summary Report

A new message in the MyFD Budget Summary will help grant managers be aware of cash actually received for their grant or contract.  The message states that a deficit may exist if the sponsor has not made all expected payments.   Please be sure to check Grant Tracker to confirm that all payments have been received from the sponsor. 

For questions contact the MyFD help desk at myfdhelp@u.washington.edu or 543-3877.

****************************************************************************************