A Balmy Fall Welcome!  This issue of the Financial Management Newsletter includes articles about the following:
  •  New Payroll Tax and Foreign National Web Pages
  •  Payroll Direct Deposit
  •  Facilities and Administrative (F&A) Base Year Planning
  •  F&A Proposal Process Training
  • Post Award Financial Training
  •  Accounts Payable’s New Check Format
  •  Procurement Services Fall Forums
  •  Foodie Alert!!  Business Diversity Program Offers 5th Annual Catering Event!
  •  President Young Commits to a Green UW!
New Payroll Tax and Foreign National Web Pages
The Payroll Office is pleased to introduce the new and improved Payroll Tax and Foreign National web pages including improved instructions for completing Foreign National forms:
Payroll Taxes:
Foreign Nationals:
For questions contact Heather Norberg Stewart at 543-5259 or at hnorberg@uw.edu.
Payroll Direct Deposit
In March of 2012, Senate Bill 2585 was passed to enable institutions of higher education to mandate direct deposit of employees’ pay.  The Payroll Office encourages all employees currently receiving paper checks to
sign up for direct deposit prior to our implementation of this legislation.
To sign up for direct deposit, log into Employee Self Service at:
For more information regarding this change, contact Heather Norberg Stewart at 543-5259 or hnorberg@uw.edu
Facilities and Administrative (F&A) Base Year Planning
The UW’s next F&A rate negotiation will be based on financial and operational activity that occurs from July 1, 2012 through June 30, 2013 (FY 2013).  As in the past, departmental participation in, and support of, the F&A proposal process is crucial to a successful outcome for the UW.
There are several things you can do now to prepare for the F&A base year.  Please see MAA’s F&A Base Year Preparation guidance for specifics: http://f2.washington.edu/fm/maa/fa/baseyearprep
If you have any questions, suggestions or other feedback, please contact Cristi Chapman (cristic@uw.edu or 206.543.9985).
F&A Proposal Process Training
Management Accounting & Analysis (MAA) invites to you one of the following general training sessions on the upcoming F&A Proposal Process:
•       October 23rd – 9:30-11am (HUB 337)
•       November 6th – 8:30-10:00am (K069) (generally targeted to the SOM)
•       December 10th – 9:00-10:30am (SCC 303) (generally targeted to the SOM)
•       January 29th – 9:30-11am (HUB 214)
•       February 26th – 9:30-11am (HUB 214)
These sessions will provide an overview of the F&A proposal process including campus’s role in conducting space inventories and tracking other key financial measures during the F&A base year.
Questions?  Contact Cristi Chapman at cristic@uw.edu or 543-9985, or Donna Sunkel at dsunkel@uw.edu or 543-8344.
Post Award Financial Training
Grant and Contract Accounting published a new training page:  http://f2.washington.edu/fm/gca/training.  This page highlights Post Award Financial learning opportunities currently available through the Research Administrators Learning Program.  We urge you to take advantage of the training opportunities relevant to your processes.
Need more information? Contact the Grants Analyst Team at gcahelp@uw.edu or call 616-9995.
Accounts Payable’s New Check Format
A new Accounts Payable check stock with built-in mailer will be folded and mailed by Mailing Services.  The new format eliminates the need for separate envelopes and reduces the re-work formerly caused by antiquated equipment.
For more information about check release policies, see the webpage at:   http://f2.washington.edu/fm/ps/check-release-policy or contact Julie Condit at 685-0571 or jacondit@uw.edu.
Procurement Services Fall ForumsIn the month of October
Procurement Services will offer four informational forums during the month of October at multiple locations for your convenience. 
For more information about dates and locations see http://f2.washington.edu/fm/ps/training-events/forums, or contact David Wright at 616-7076 or djwright@uw.edu.
Foodie Alert!  Business Diversity Program Offers 5th Annual Catering Event!
If you purchase catering, visit the Annual Catering Event on October 16 held in the new HUB Lyceum Room.  This annual event provides you an opportunity network with local, small & diverse caterers learn about their services and sample their most popular cuisine.
To register for this event, go to:
For a preview of participating suppliers, visit the webpage at: http://f2.washington.edu/bdp/BDP%20Catering%20Event or contact Angela Battle at 543-0847 or akbattle@uw.edu.
President Young Commits to a Green UW
Executive Order 13 confirms the UW’s longstanding commitment to sustainability, including the way the university purchases its goods and services. The Order will serve as a guiding principle for future sustainability policy development and pursuit of the UW’s Climate Action Plan goals and objectives:  http://f2.washington.edu/ess/executive-order.
For more information contact Claudia Frere at 221-0391 or frerc@uw.edu.