Happy Valentine’s Month!  This issue of Financial Management News includes the following items:

  • New Non-FEC Cost Share Reporting Process is LIVE!
  • PaymentNet4 Migration on February 17
  • 2013 Report to Stakeholders is Now Online
  • Save the Date: Plan to Attend the UW Supplier Fair
  • Blanket Purchase Orders Being Piloted in Ariba 
  • Procurement Services Contract Management Project 
  • Payment to Individuals (P2I) Tab in Ariba 
  • Data Demonstrates Success for UW Managed Print Services!
  • Ariba Check Request Process Now Standard

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New Non-FEC Cost Share Reporting Process is LIVE!

As of February 2014 GCA has implemented a new Non-FEC Cost Share reporting process. The new Non-FEC Cost Share application provides for electronic selection of University incurred non-FEC expense transactions identified as cost share for a specific sponsored budget.

This new application will reduce the risk of non-compliance with cost share regulations and policies while providing improved administrative efficiencies.

To learn more see the webpage: http://f2.washington.edu/fm/gca/cost-sharing-overview or contact Tamara Rivet at 66-9995 or tfr@uw.edu.

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PaymentNet4 Migration is coming February 17th

It is getting closer to the Paymentnet4 migration date. UW Card Services Staff (ProCard & CTA) is preparing to send more information about the migration and training materials to ensure a smooth transition from legacy PaymentNet to PaymentNet4.

More information about this transition is here: http://f2.washington.edu/fm/ps/how-to-buy/procard#PaymentNet4 or you can contact Aris Gempesaw at 206-543-9183 (arisg@uw.edu) or the ProCard team at 206-543-5252 (procard@uw.edu).

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2013 Report to Stakeholders is Now Online

This year’s financial highlights and financial statements, including our independent auditor’s report, as well as metrics, stories, and videos related to UW students, research, community impact and sustainability efforts.

You can view the full report here: http://f2.washington.edu/fm/uw-annual-report/. If you have any questions, please contact Dan Schaaf at 206-685-6423 or schaafd@uw.edu.

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Save the Date: Plan to Attend the UW Supplier Fair

The 8th Annual UW Supplier Fair will be held on March 12, 2014 from 11:00 am to 2:00 pm in the HUB North & South Ballrooms. This event will give you the opportunity to meet with suppliers in eProcurement, suppliers on contract with UW and just as critical to our UW procurement mission, small, local, minority and women owned businesses.

Please register here: https://catalyst.uw.edu/webq/survey/uwbdp/221225. For questions, please contact Katherine Wu at 206-616-3741 or yabonunu@uw.edu.

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Blanket Purchase Orders being Piloted in Ariba 

Procurement Services continues to offer additional functionality into Ariba with blanket Purchase orders (BPO) being the newest option in development. During Phase 1 of the rollout, Procurement Services is working with a pilot team of departments and suppliers to convert select, existing PAS blanket and standing orders to Ariba BPOs.

Additional information is found in the webpage: http://f2.washington.edu/fm/ps/home/procurement-services-news#Blanket Ariba orders or you can contact Kassy Ellefson at 206 543-5827 (ellefson@uw.edu).

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Procurement Services Contract Management Project 

Contract Management is an Ariba solution that controls the creation of contracts and will serve as a repository for UW contract information. Contract Management will replace a manual, paper-based contract negotiation process with an online tool where the key stakeholders involved in contract negotiation can all participate electronically.

For more details see the webpage: http://f2.washington.edu/fm/ps/home/procurement-services-news#Contract Management or contact Tu Pak at 206-221-5486 (tupak@uw.edu)

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Payment to Individuals (P2I) Tab in Ariba 

Are you trying to locate the P2I tab in Ariba and can’t find it where other Ariba tabs such as Procurement, Travel, Invoicing, and Reimbursement are residing? You can create the P2I tab yourself and choose the content boxes you would like to see on your P2I Dashboard.

Details are here: https://f2.washington.edu/fm/ps/how-to-pay/individuals#tab For more information, contact Michelle Schrader at 206-685-0378 (michells@u.washington.edu).

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Data Demonstrates Success for UW Managed Print Services (MPS)!

The MPS program assists departments in reducing costs and supporting sustainability, by managing the way we copy and print. Departments using MPS are saving hard dollars: an average of 25% over their previous process, or roughly $170,000 since the implementation of MPS last February.

Check out the MPS website at http://f2.washington.edu/mps/home to learn more about the MPS program and to schedule an assessment of your department’s copy/print environment. For additional information, contact Carla Helm at 206-543-8056 (chelm@uw.edu)

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Ariba Check Request Process Now Standard

As of January 1st, 2014, all manual check requests that can be submitted through the Payment to Individual (P2I) module will be returned to the department to be entered into the P2I system in Ariba.

To see details about this new policy, please click this link:

http://f2.washington.edu/fm/ps/home/procurement-services-news#Check%20Request%20Policy or contact Michelle Schrader at 206-685-0378 (michells@u.washington.edu)

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