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Financial Management Newsletter #35March 2006 |
| Happy St. Paddy's Day! This issue of the Financial Management Newsletter includes information about: * Student Fiscal Services Tax Classes! ********************************************************** Student Fiscal Services Tax Classes! The following "walk-in" classes, offered at no charge, are available between now and April 15th: TAX 101 FOR NRA (NON RESIDENT ALIEN) STUDENTS: The goal of this class is to assist non-resident alien students in understanding IRS Form 1042S. TAX 101 FOR STUDENTS: The objective of this class is to assist students in understanding IRS Form Please contact Li Chang Wong, 206-221-2621, lichang@u.washington.edu, or Kyra Worrell, 206-616-0305, kyraw@u.washington.edu for additional information. *********************************************************** Learn about the University's Endowment! If you are interested in learning more about the University's endowment, sign up for this new class being offered through UW Training and Development. This course is designed for administrators, budget coordinators, fundraising staff, and others who work with endowments invested in the University's Consolidated Endowment Fund (CEF). Content covers the endowment process, from the time funds arrive at the University to the distribution to the department, and stewardship reporting. Explore how the CEF is invested and the legal obligations for spending endowment distributions. Participants receive a model for projecting endowment cash flows. The class is offered Thursday, May 11th, 12:30-4:30PM To register please go to http://www.washington.edu/admin/hr/traindev/catalog/gen/1/Q0810.html Any questions about the class may be directed to Ann Sarna at 206-616-1145 or anyasar@u.washington.edu. *********************************************************** Timesheet for Hourly Employees Exciting news! An online UW Timesheet will soon be available for hourly employees. Here's a brief overview of how the timesheet will work: 1. The Payroll Coordinator or Timekeeper sets up the timesheet for an hourly employee It's as easy as that!! The application was recently showcased at Payroll Coordinator Meetings and at Biztech to rave reviews! Additional demonstrations and training sessions are in the process of being scheduled. For more information contact Cindy Gregovich, (206) 543-8648 or cingreg@u.washington.edu. ************************************************************ New Lodging Prior Approval Requirement Effective 2/17/06 the Washington State Office of Financial Management in Olympia added a new requirement for claiming an exception to maximum lodging allowances. Anytime it is anticipated an exception may be necessary, prior approval will need to be documented. The simplest documentation method would be to incorporate the exception into blanket approval documents. For grant funded travel, sufficient documentation would include proposals and/or awards where specific trips are listed. Otherwise, prior approval can be documented on a trip by trip basis. Please see Travel's website for full details, or call Teresa Crisostomo at 206-685-9328 (tcris @u.washington.edu). http://www.washington.edu/admin/travel/lodging.html#exceptions.to.the.lodging.allowance ************************************************************ Enhanced Project Cost Accounting (PCA) Guidelines for ISDs and CTIs The MyFinancial.desktop Team has initiated a new PCA component to help meet campus' needs for better, more granular information. To help support this project, Financial Accounting has updated the guidelines for CTI and ISD users related to PCA fields to incorporate the expectation that billing departments fill in Task, Option and Project fields upon request from receiving departments. http://www.washington.edu/admin/finacct/office/ctiisd/ctiguide.htm http://www.washington.edu/admin/finacct/office/ctiisd/isdguide.htm Any questions related to these guidelines can be addressed to myfdhelp@u.washington.edu. ************************************************************ New ISD Authorization/Approval Process! No need to send paper requests for authorization! Authorization for an existing budget can now be granted via e-mail. Details can be found at the following link: Please contact Erin Courtney at erinc1@u.washington.edu or 206-543-9859 with any questions. *********************************************************** UW ProCurement Card Purchasing Reminder In order to maintain the integrity of the ProCurement Card program, it is important that cardholders understand and stay up-to-date with both state and UW purchasing and ProCurement Card policies and procedures. Updates and new information is posted regularly under the "Attention Cardholders" heading at the following URL: http://www.washington.edu/admin/procard/index.htm Additional questions regarding cardholder and purchasing guidelines can be routed to procard@u.washington.edu. *********************************************************
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Ann Anderson, Controller (andera@u.washington.edu or 543-4993) V'Ella Warren, Vice President, Financial Mgmt & Treasurer, Board of Regents (vwarren@u.washington.edu or 543-8765) |