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Financial Management Newsletter #59May 2009 |
Happy May, everyone! We have a lot to share. This issue of the Financial Management Newsletter includes the following items: PROCESS CHANGES: -- Transition of small purchases (under $3300) FM WEB PAGE UPDATES: ePROCUREMENT ANNOUNCEMENTS: -- CDWG (Technology Supplier) now available in eProcurement OTHER NEWS: ****************** -- Transition of small purchases (under $3300) -- Please contact Pramilla Chand at pchand@u.washington.edu or 616-9021 with any questions. ************************************************************************************* Beginning May 1st, UW departments can increase the single transaction limit on department's individual ProCurement Cards to the direct buy limit of $3,300 (including tax & shipping). Department administrators can request transaction limits up to $3,300. Transaction limits will not be increased without department administrator approvals. Note that UW Medical Center and Harborview Medical Center manage the use of their ProCards. - For UWMC ProCard policy guidance contact Beth Wickwire (wickwire@u.washington.edu or 598-6022). For additional information go to http://www.washington.edu/admin/finserv/procard/news3300.htm or contact ProCurement Card Services at ProCard@u.washington.edu (543-5252). ************************************************************************************* The Office of Sponsored Programs (OSP) and Grant & Contract Accounting (GCA) have jointly implemented a time-saving procedure for Industry Sponsored Clinical Trial awards. The initial e-GC1 will record the total funding expected to be received over the life of the industry sponsored clinical trial award. No additional eGC1s will be required and no additional eFAs will be required. Departments will send checks directly to GCA. As the checks are applied, the award will be automatically increased. This streamlined process is expected to save OSP and GCA and the departments significant processing time (over 1,500 hours per year centrally alone). For questions please contact Mary Jo Hershly at hershly@u.washington.edu (543-2794) or Karl Neumann at neumannk@u.washington.edu (543-4043) Effective May 1, 2009, in an effort to protect the privacy/identity of research subjects, all subject payments must be made with a department revolving fund. The current Check Request method may only be used if the subjects are foreign nationals. For additional information, see the updated webpage at: http://www.washington.edu/admin/finserv/bankops/rschsubjects.html Contact Karen Long (kong@u.washington.edu or 543-8831; Financial Management) or Karen Moe (kemoe@u.washington.edu or 543-0098; Human Subjects Division) if you have any questions. -- New Student Fiscal Services web pages go live! -- Explore the new site at http://f2.washington.edu/fm/sfs/ ************************************************************************************* The revolving fund website is now easier to navigate and includes new information. Visit the website at: http://www.washington.edu/admin/finserv/bankops/pettycash.html For questions, please contact Greg Miller at gmiller3@u.washington.edu or 206-543-9442. It is not too early to start planning for this year's Biennium Close! This year we have many new items to share with you. Please visit the website at http://www.washington.edu/admin/finserv/payables/bienniumclose.html. Contact Procurement Customer Service at pcshelp@u.washington.edu or 206-543-4500 for questions. ************************************************************************************* Purchasing has added a new "green" (sustainable) purchasing page to their website. Our first article has advice on how to buy green using ARRA (stimulus) funds: http://www.washington.edu/admin/purchstores/greensustainable.pdf Please call 543-4156 or write Claudia Christensen at claudiac@u.washington.edu ***************************** -- CDW-G (Technology Supplier) now available on eProcurement-- CDW-G provides the University of Washington with access to over 150,000 of the top technology products and services in the industry. CDW-G's entire catalog may be accessed through UW eProcurement and contains contract pricing. For more information please visit the eProcurement Website http://www.washington.edu/admin/stores/eprocurement/ or contact Procurement Customer Service Group at 543-4500. ************************************************************************************* You are invited to join our eProcurement training team for a one hour session during the months of May and June where we will be sharing with you some tips and tricks of the latest release of the eProcurement system. For more information please visit the eProcurement Website http://www.washington.edu/admin/stores/eprocurement/ Before placing an order directly with Millipore Corp, check eProcurement for availability through Fisher Scientific. Orders placed direct with manufacturers, such as Millipore, often include shipping costs. These costs can be reduced or eliminated when ordering through eProcurement. Fisher Scientific is the exclusive distributor for 2,400 Millipore products; savings of up to 15% can be realized by ordering through eProcurement. Contact eProcurement Help at 685-3558 or email eprocure@u.washington.edu . ************************* - Physical Inventory of Equipment - State/University Assets -- The Equipment Inventory Office will begin to print state/university inventories of equipment on May 1st and will mail them out no later than May 5th. Inventories of equipment are required to be completed every two years. Completed inventories of equipment are due no later than August 31st. Please contact Heidi Schwab at heidi22@u.washington.edu (616-4045) or Erin Fay at erinc1@u.washington.edu (543-9859) with questions The Strategic Sourcing Team in Purchasing Services has identified several life sciences specialty companies to add to the eProcurement line-up of suppliers. An RFP (Request for Proposal) will be issued to potential bidders in May to address this need. In addition, RFPs for computer hardware and software are also in development. Please contact Carla Helm at chelm@u.washington.edu or 543-8056 for more information on these initatives. Did you know you can get copies of checks, JVs and invoices online? Just go to the link below! http://www.washington.edu/admin/finserv/bankops/archivedcopies.html Please contact Pramilla Chand at pchand@u.washington.edu or 616-9021 with any questions. Claudia Frere is the new Manager for the recently created Environmental Stewardship and Sustainability office, housed in Strategy Management. Claudia will work closely on projects and activities including development of the UW Climate Action Plan, supporting the Environmental Stewardship Advisory Committee, and leading this new office to create a central point for UW non-academic environmental information collection and dissemination. The office also supports student-led projects, including the CFL bulb replacement and upcoming Earth Day activities. Visit the ESS web site at http://f2.washington.edu/oess/esac for more information on ESAC, and environmental news and events at all three campuses! _______________________________________________ |
Ann Anderson, Associate Vice President / Controller, Financial Management Group (andera@u.washington.edu or 543-4993) V'Ella Warren, Senior Vice President, Finance and Facilities (vwarren@u.washington.edu or 543-8765) |