Room Rentals

If it is for research or study space, it probably would not be allowable because that space is included in our F&A rate.  If it is meeting space “owned” by an auxiliary enterprise such as student housing, the HUB or athletics then the use fee could be allowable. We would need to determine if the space is in the F&A rate or if it is not. UW owned facilities that are used for instruction, research or administration would be included in the F&A rate and therefore a rental or fee charged for use of those facilities would not be allowed as a direct cost.  Facilities that are set up for recharge or as a cost center are an exception as these are identified and removed from the facilities component of the F&A rate.  In addition facilities operated by auxiliary groups such as student housing, athletics, the HUB, the cultural center etc. are not included in the F&A rate so charges for use of those facilities would generally be deemed allowable. Just because it is in the proposal and funded does not make it allowable.  The prohibition against double charging would take precedence over inclusion in the proposal.