Direct Deposit

Payroll direct deposit is the process by which your paycheck is electronically deposited to your checking or savings account.

The University of Washington encourages all employees to have direct deposit.
  • Funds become available in your bank account on payday. If not, please contact your bank directly.
  • Direct deposit can only be sent to one bank account. It cannot be split up among multiple accounts.
  • Direct deposit can be made to any financial institution within the United States.

Benefits of Direct Deposit:

  • Peace of Mind: No worries about mail delays and lost or stolen checks.
  • Prompt Payment: Deposits are credited on payday.
  • Convenience: No special trips to pick up and deposit checks.
  • Freedom: Payments are automatically deposited to your account, even if you are out of town or ill.
  • Savings: No check cashing fees. Many banks offer free checking and other incentives for UW employees using direct deposit.
  • Timeliness: Earnings information is available on Employee Self Service three days before payday.

Setting up Direct Deposit

Get started now by logging into Employee Self Service and click 'Earnings,' then 'Direct Deposit.' You can also complete a paper form and submit it to the UW payroll office.

NOTE: if you do not have a check available, please verify your routing and account information with your financial institution.

Closing or Changing your Bank Account Information:
You must change or cancel your direct deposit at least 5 business days prior to a payday to avoid having your funds deposited into a closed/invalid account. If the stop/change was not made in time, a paper check will be generated only after the funds are redirected back to us by your financial institution (there are no exceptions). Your departmental Payroll Coordinator will be contacted when the check is available for pick up.
NOTE: This process normally takes 2-4 business days.

Payroll Deductions to Credit Unions

Though only one account can be entered at any one time for payroll direct deposit, you may choose the option to have payroll deductions to the following 2 credit unions:
To participate, complete a payroll deduction form found in the links above or by contacting your credit union. Send the completed deduction form to the Payroll Office with the flat amount that you would like deducted from your paychecks to be sent to the credit union each payday. Your remaining net pay will be deposited into your direct deposit account listed on ESS. This is an alternative option for those looking for direct deposit into multiple accounts.

Links to Credit Unions and Banks

Many financial institutions offer incentives such as "free checking" to encourage participation in Direct Deposit. To view incentives from the credit unions and banks, click on the link(s) below.
  1. Go to Employee Self Service (you must have a UWNetID).
  2. Click the 'Sign up for Direct Deposit' link on the welcome page.
    • Select 'Start or Change Account' and enter the requested information from your check.
  3. You will receive an e-mail confirmation of the change within 24 hours of updating your Payroll Direct Deposit.