Definition 

Payment by wire transfer is negotiated at the time the order is placed by the Purchasing Department. Requests from the vendor for payment by wire transfer are not honored unless prior arrangements were made at the time the contract or order was placed.

Wire transfer is not available for domestic suppliers.

When to use

Process

When creating a purchase order, the purchase order must be flagged ‘YES ’for wire payment

The payee’s wire information should be included on the invoice. You may include an Invoice Voucher (UoW 1730), if you need to include description of the goods being invoiced for to facilitate the proper application of tax.  For service related payments, describe the nature of the work and the location of where the work was performed.  Within the Special Instructions field, make sure to note “please wire funds” and comment on the currency to be paid (if different from US $$).

Necessary Wire Information

Refer to the International High Value(Wire) guide for required wire information

A wire request must include the following:

Foreign Bank
Domestic

Bank name, address, and country

Bank name, address, and country

International bank account number (IBAN)

Bank account number

Sort code or BSB (identifies the bank branch)

ABA (routing number of the bank)

Payee account name as listed on the account

Payee account name as listed on the account

Payee permanent address

Payee permanent address

Swift code (international bank identifier) Reference Information (i.e. PO number, Invoice number, etc.)
Reference Information (i.e. PO number, Invoice number, etc.)

 Wiring Foreign Currency

Invoice paid in a foreign currency is subject to the exchange rate, on the day the wire was sent. As a result, the amount encumbered on the requisition will not match the exact amount paid. Accounts Payable typically uses Oanda to determine the conversion rate.

Fees

Type of Fee
Cost and Additional Information

International wires

$15.00 per wire

Domestic wires

$5.00 per wire

Currency conversion fees

This is a service currently provided at no cost by our bank.
Rate changes may however result in a loss

Wire returned for incomplete / incorrect information

This fee amount is determined by the receiving bank and will vary.
Re-sending the wire will result in an additional transaction charge

Additional Fees

These fees may be deducted by the beneficiary bank from the final amount sent to the payee.
The University of Washington has no control over these fees.

Risks

Risks may include but are not limited to the following:

  • Incorrect information provided could result in returned funds or a credit to the wrong account.

  • Beneficiary bank may return funds if incomplete reference numbers are provided.