Type of Goods / Servicessort descending How to Buy How to Pay Other Comments
Academic Accreditation Fees Non-PO Invoice
Academic Testing Services ProCard ProCard
Advertisements ProCard ProCard
Affymetrix products eProcurement Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum.

Air / Vessel Charters eProcurement Non-Catalog Order eInvoice

Or, BPO.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Animals / Animal products & services eProcurement Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.

Antibodies - Custom Animal eProcurement Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.

Antibodies - Other eProcurement Catalog Order eInvoice
Artwork / Artists Other (see comments section) Non-PO Invoice

Contact Buyer - Special rquirements may apply to artwork - See APS 205

Artwork/Goods from individuals eProcurement Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork

Artwork/Goods from individuals eProcurement Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork

Attorney Fees Non-PO Invoice
Audio-Visual Supplies / Goods / Equipment eProcurement Catalog Order eInvoice

See UW Contracts

Auto Rental for UW Faculty/Staff on travel status eTravel
Automated External Defibrillators (AED) eProcurement Non-Catalog Order eInvoice

Or BPO.  Go to the UW Environmental Health & Safety (EH&S) for guidance on these devices.  

Awards / Prizes Payments to Individuals (P2I)

See Awards/Prizes under Payments to Individuals

Biological Safety Cabinets eProcurement Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

Books ProCard ProCard

 

Bus Charter Services eProcurement Non-Catalog Order eInvoice

Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

 

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

 

Cadavers / Human Body Parts eProcurement Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.

Catering ProCard ProCard

See the Catering, Hotels and Events web page

Cell Phones ProCard ProCard

See "Cell Phones" in the UW Procard section.

More information is available on the Cell Phones page on the UW IT site.

Chemicals eProcurement Catalog Order eInvoice
Classes / Registration for Conferences & Webinars Non-PO Invoice

Unless offered by another UW Department

Cleaning Supplies eProcurement Catalog Order eInvoice
Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 

Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO

Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information

Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 

Copying/Printing Services Other (see comments section)

See UW Creative Communications

Dental Equipment & Supplies eProcurement Catalog Order eInvoice
DNA / RNA Samples eProcurement Catalog Order eInvoice
Document Destruction ProCard ProCard

See Records Management

Dry Ice eProcurement Catalog Order eInvoice
Electrical Supplies and Lighting eProcurement Catalog Order eInvoice
Electronic Components eProcurement Catalog Order eInvoice
Entertainers / Entertainment Payments to Individuals (P2I)

See Performers under Payments to Individuals

Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.

Ethyl Alcohol (for research) eProcurement Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 

Event Rentals (Tents / Canopies) eProcurement Non-Catalog Order eInvoice

See, Catering, Hotels and Events.

Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.

Express Mail ProCard ProCard

Includes DHL, FedEx and UPS

Facilities and Renovation Services eProcurement Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the Facility Services Maintenance &Alterations website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased SpaceContact UW Real Estate regarding building alterations and construction

 

 

Firearms / Ammunition / Explosives eProcurement Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.

Floor Coverings Other (see comments section)

Please contact UW Facilities Services to get this started

Food and Beverage Products ProCard ProCard

See the ProCard page and the Financial Management Food Policy.

Food for Recognition Events ProCard ProCard

See the Financial Management Food Approval Page

Foreign Supplier Orders eProcurement Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.

Fume Hoods eProcurement Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.