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Records relating to accidents/incidents involving adults who are students, guests, or the general public and where claims for damages are not filed. Includes but is not limited to reports and investigations.

Official Copy: Any Office
Retention: 3 years after date of incident
Disposition Method: Shred or Delete

Records relating to accidents/incidents involving minors who are students, guests, or the general public and where claims for damages are not filed. Includes but is not limited to reports and investigations.

Official Copy: Any Office
Retention: 3 years after individual reaches age 18
Disposition Method: Shred or Delete

A reporting of incidents and accidents regarding employees, students, and visitors in and around the University.  Use of this form initiates the investigation/review process needed to improve workplace safety and health. Also provides record of third party injury claims filed against the University of Washington (UW) or University and Harborview Medical Centers.

Official Copy: Environmental Health and Safety: Occupational Safety and Health
Retention: 10 years after end of calendar year
Disposition Method: Shred or Delete

Official Copy: Compliance and Risk Services
Retention: 10 years after claim resolved
Disposition Method: Shred or Delete

Other Copy: Any Office
Retention: 3 years after end of calendar year
Disposition Method: Shred or Delete

A record of reporting to outside agencies on both the state and federal level as required by statute, regulation or rule. Includes USDA, L&I, OSHA etc.

Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Shred or Delete

Records of air sampling and evaluations for the presence of air contaminants to identify if employee(s) has (have) been exposed to chemical or toxic substances, particulates, aerosols, or fumes. Results are sent to offices for corrective actions.

Official Copy: Environmental Health & Safety: Occupational Safety and Health
Retention: 30 years after end of calendar year
Disposition Method: Shred or Delete

Other Copy: Any Office/Lab
Retention: 6 years after corrective action taken or 6 years after end of calendar year if no corrective action taken
Disposition Method: Shred or Delete