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Personally identifiable information (such as name, birth date, SSN, DOB, contact info, medical record number) that can connect records/data back to an individual enrolled in a study and is collected as part of research activities, including human subjects research, human subject research that has "exempt" status, and clinical trials or studies (all phases). Note: Applies to personal identifiers associated with non-FDA regulated research. For personal identifiers associated with FDA regulated research see: Research Data -- Device Development and Research Data -- Drug Development. Note: Longer retention periods may be required by study sponsors or federal agencies.

Official Copy: Principal Investigator
Retention: Until Study Closed
Disposition Method: Shred or Delete

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A record certifying the number of hours worked by each hourly and student employee on a particular budget during a particular pay period.

Note: These records are now generated through Workday and do not have to be saved or printed. Records created before July 2017 should be maintained for the following retention periods:

Official Copy: Payroll
Retention: 6 years after end of month
Disposition Method: Shred or Delete

Other Copy: College/School or Department
Retention: 3 years after submission of a financial status report
Disposition Method: Shred or Delete

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Requests by researchers to use animals in their research. Requests, including descriptions of project and procedures which will be performed on animals, are reviewed by the Animal Care Committee. May include "Project Review Forms for New Projects" (PRF) and "Project Review Forms -- Renewal/Update/Change of Animal Use or Protocols" (PRF-Renewal/Change).

Official Copy: Office of Animal Welfare
Retention: 6 years after calendar year of last approval
Disposition Method: Shred or Delete

Other Copy: Principal Investigator
Retention: 6 years after final termination of grant/contract or 6 years after study termination if research is not grant/contract funded
Disposition Method: Shred or Delete

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