Provides a record of employees granted access to UW administrative systems or other state agency databases. (Communications, Payroll, Student Database, Financial, Accounting, Purchasing Systems, Data Warehouse, etc.) Forms are approved by the Dean or Director before being submitted to UW Technology: Administrative Applications or Office of the University Registrar. May also include correspondence.

Official Copy: Any office granting access
Retention: 6 years after end of fiscal year in which user account/access was terminated
Disposition Method: Shred or Delete

Other Copy: College, School, or Department
Retention: 1 year after submission of request to office granting access
Disposition Method: Shred or Delete