If you use Outlook to view your UW Exchange email, you can share email folders with other UW employees. Creating a shared folder will give the individual(s) you specify access to the emails, contacts, tasks, or notes contained in that folder. You may remove access to a shared folder at any time.

Sharing folders is preferable to forwarding in that it 1) doesn't change the metadata (Date, Sender, Recipients, etc.) of the email, and 2) it doesn't add to your account usage. Your office might find shared folders to be useful in any of the following circumstances:

  • When an employee separates and emails need to be transferred to a supervisor or colleague
  • When an employee goes on vacation or extended leave
  • When two people are working on the same project
  • Anytime two people need access to shared information

On this page you will find instructions for granting and removing access to shared folders.