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Equipment Management

Consumption - The measurement of actual use of consumable items to the planned use (budget to actual).

Materials under grants and contracts must be "consumed" or expended for the planned use.  They include assemblies, components, parts, raw and processed materials, and small tools and supplies that may be consumed in normal use in performing the business objective.

The consumption process measures actual use against planned use of materials identified to build items in the production, manufacturing, research and development process, or for services.

The upkeep of property or equipment to preserve from failure and decline.

Relocation from one area to another.

Hard copy lists mailed to departments by Equipment Inventory, based in a schedule, for tracking inventorial assets.  Departments are required to perform a manual count and verify the location/serial number/custodian of each item listed.  All departments are required by state and federal regulations to complete a physical inventory on a regular schedule.  The Equipment Inventory Office (EIO) coordinates the process for all University of Washington departments.

The physical inventory of Sensitive Inventory Items (Small and Attractive Assets) regardless of cost.  These inventories are distributed to campus in early May of each non-biennium year and are due back to the Equipment Inventory Office by August 31st of the same year.

The physical inventory of University owned assets with a total cost greater than $5,000.  These inventories are distributed to campus in early May of each non-biennium year and are due back to the Equipment Inventory Office by August 31st of the same year. 

Use

When applied to material and property, use is engaging the asset or material into the business process for value.

The documented use of materials or equipment in the business process compared to the planned use.