Overview

Non-inventorial Equipment is tangible property other than land, buildings, improvements other than buildings, or infrastructure with a unit cost (including ancillary costs) of less than $5,000 which is used in operations and with a useful life of more than one year.  Non-inventorial equipment is not capitalized.

Non-inventorial equipment is the responsibility of campus departments.  The below guidance may be helpful to ensure non-inventorial assets are being properly safeguarded.


Acquisition

Non-inventorial equipment is acquired using the following object codes:


Tagging

Tagging and tracking non-inventorial equipment is optional. 

If a department decides to tag non-inventorial equipment, the Equipment Inventory Office (EIO) will provide non-inventorial tags.  Please complete an Equipment Tag Request to obtain these.

If a department decides to track non-inventorial equipment, EIO recommends the one of the following options for doing so:

  • (Preferred option) Enter items into an Excel worksheet or Access database.  EIO has created a Non-inventorial Equipment Tracking Template in Excel that may help.
  • Enter items into OASIS (N-Status).  It is the department's responsibility enter these in OASIS. 
    • EIO does not enter Equipment Information Forms for non-inventorial assets into OASIS.  These will be returned to the department.
    • Someone in your department will need to go through the appropriate training to obtain access to OASIS.  Please see OASIS Training for additional details.
    • Any OASIS record is an auditable record.  If you choose to track non-inventorial equipment using this method, please be sure to inventory, update, and delete non-inventorial items timely.  EIO does not monitor non-inventorial OASIS items.

Disposal

Non-inventorial equipment should be disposed of through the Equipment Disposal - Standard (Surplus) process.  If a department decided to track non-inventorial equipment in OASIS, be sure to include the tag number on the Moving & Surplus Online Surplus Request Form.  EIO will receive automatic notification from Moving & Surplus and will delete these items out of OASIS for you.