The Reconciliation feature for historical data (Fiscal Year 2023 and earlier) will be available for a period (likely 9-12 months) after Biennium Close; the exact length of time is still to be determined.
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MyFD Retirement
Fiscal Year End / Biennium Reporting
MyFD Month Close occurs on JAMDYPEOM3/JAMDAYEOM3 on the Financial Accounting System (FAS) Production Schedule, except during Biennium Close and Fiscal Year Close.
Note that the MyFD Home page publishes the month close message the following day. This is because the close typically happens at night and campus will not see the update until visiting the MyFD Home page the following day.
To view the FAS Schedule, please visit the Learn About FIN webpage provided by Financial Accounting. On this webpage, under Schedules, select either the Detail or Summary FAS processing schedules. The calendar will show the scheduled JAMDYPEOM3/JAMDAYEOM3 for the current calendar year as well as past years: http://f2.washington.edu/fm/fr/resources/learn-about-fin
During Biennium Close, the final June month close occurs on JAMOLDDYPEOM/JAMOLDDAYEOM in July.
During Fiscal Year Close, the final June month close occurs on JAMDYP12AEOM/JAMDAY12AEOM in July.
Reconciliation
The Reconciliation feature for historical data (Fiscal Year 2023 and earlier) will be available for a period (likely 9-12 months) after Biennium Close; the exact length of time is still to be determined.
MyFD Month Close occurs on JAMDYPEOM3/JAMDAYEOM3 on the Financial Accounting System (FAS) Production Schedule, except during Biennium Close and Fiscal Year Close.
Note that the MyFD Home page publishes the month close message the following day. This is because the close typically happens at night and campus will not see the update until visiting the MyFD Home page the following day.
To view the FAS Schedule, please visit the Learn About FIN webpage provided by Financial Accounting. On this webpage, under Schedules, select either the Detail or Summary FAS processing schedules. The calendar will show the scheduled JAMDYPEOM3/JAMDAYEOM3 for the current calendar year as well as past years: http://f2.washington.edu/fm/fr/resources/learn-about-fin
During Biennium Close, the final June month close occurs on JAMOLDDYPEOM/JAMOLDDAYEOM in July.
During Fiscal Year Close, the final June month close occurs on JAMDYP12AEOM/JAMDAY12AEOM in July.
The reports in MyFD meet records retention requirements and do not need to be printed.
Electronic signatures are an acceptable option for reconciliation, as well as additional digital notes and dates, and every effort should be made to reconcile electronically rather than using printed copies.
If your unit's business process previously required printing of these reports, we recommend reviewing your department's policies and talking with your administrator regarding keeping only electronic records instead of printing additional copies.
Note that any past reports, including printed MyFD reports, which were signed and dated to document reconciliation activity must be maintained in accordance with the University's retention schedule. For information about the retention period or records retention policies, please visit Records Management Services and consult with Internal Audit to verify your business processes meet requirements.
Using MyFD for reconciliation is not mandatory, but is a convenient electronic alternative that can replace manual, paper-based practices. Discuss using MyFD, for your department specific needs, with your administrator.
Interal Audit was actively involved in the design and decision making process for the Reconciliation report and Reconciliation Status report features in MyFD. Internal Audit has approved MyFD as a system that can be used as an alternative means for performing reconciliation activities.
Valid characters are 0-9, a-z, A-Z, ', &, %, $, ( ), /, -, :, *, #, comma, period, and space.
In accordance with the University of Washington's financial records retention guidelines, MyFD keeps all information for the current biennia plus 3 biennia.
Learn more at: http://f2.washington.edu/fm/recmgt/retentionschedules/gs/general