The Journal Voucher feature allows MyFinancial.desktop (MyFD) users to initiate and approve Journal Vouchers (JVs) within MyFD, including those for general ledger accounts. The Journal Voucher tool within MyFD is the new process for submitting JVs previously emailed to jvreq@uw.edu.

Journal Vouchers may be initiated and submitted electronically by authorized MyFD users. Users may locate posted entries against budgets on the Transaction Summary Report or Reconciliation Report. Journal Vouchers that have been saved, submitted, are pending approval, or post against general ledgers or funds are listed on the Saved & Submitted page.

MyFD JVs must be initiated and approved by authorized MyFD individuals using an individual NetID. Shared NetIDs are able to be included in the Journal Voucher Distribution list to receive email notifications once the Journal Voucher posts, however, the ability to access the MyFD JV through the email notification links requires an individual to both 1) have an ASTRA authorization for MyFD for at least one budget and 2) be listed with their individual UW NetID in the Distribution List.

MyFD retains the current biennium, plus three prior biennia of transaction data, including a full audit trail. Required support documents for the Journal Vouchers are available online within the JV form, and linked within MyFD, for the full retention period. 

Salary Journal Voucher Information

When creating a Journal Voucher for a salary, MyFD users must manually calculate and include the associated benefit expenditures, using the correct historical rates, or the benefits will not be included as part of the JV.

Need More Information?

Review our MyFD Access page for information on Journal Voucher preparing, approval and email notification requirements. Please note either the preparer or approver must have JV/Expense Transfer access in ASTRA.
Watch the MyFD Journal Voucher eLearning tutorial and explore our Journal Voucher FAQs.