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Approval

This Non-PO InvoiceAdministrator role is added to the approval graph for one of two reasons. Either 1) the budget you are using does not have a Non-PO Funding Approver set up in ASTRA, or 2) the Non-PO Invoice you have created is over the direct buy limit. Please contact PCSHelp@uw.edu for additional information.

  1. Have the Budget or Org code Approver log in to ASTRA
  2. Click Log in now to manage authorizations
  3. Click the Create New Authorizations tab
  4. Enter the user’s name, UW NetID or Employee ID, then click Find & Verify
  5. If needed, find the user on the list and click Select
  6. In the Application drop down menu, select eProc (eProcurement)
  7. In the Role drop down menu, select the role you want the user to have
  8. In the Limit drop down box, select either Budget or Organization
  9. Enter your budget or org code in the box and click Find & Verify
  10. Click OK, add another (to add more than one person to the role) and OK, proceed to cart when finished
  11. Click Checkout Now
  1. Log in to ASTRA
  2. Click Log in now to manage authorizations
  3. Click the Search & Edit Authorizations tab
  4. Enter the user’s name, UW NetID or Employee ID, then click Find & Verify
  5. Click Show Advanced Search Options
  6. In the Application drop down box, select eProc (eProcurement)
  7. In the Role drop down box, select Non-PO Funding Approver
  8. Click Search For Authorizations Now
  9. Check the box next to the Users name
  10. Click the Delete button
  11. Click on the Cart/Checkout tab
  12. Click Checkout Now
  1. Log in to ASTRA
  2. Click Log in now to manage authorizations
  3. Click the Search & Edit Authorizations tab
  4. Click Show Advanced Search Options found just below the Yellow Search for Authorizations Now button
  5. Click Astra Role of User in the second column near the top of Advanced Search Options page
  6. In the Application drop down box, select eProc (eProcurement)
  7. In the Role drop down box, select Non-PO Funding Approver
  8. In the Limit drop down box, select either Budget or Organization
  9. Enter your budget or org code in the box and click Find & Verify
  10. Click Show authorizations which are WITHIN AUTHORITY (subordinate) of selected limit value(s)
  11. Click Search For Authorizations Now
  12. In the search results, look for a person who has User listed under their name and Non-PO Funding Approver/Approve in the second column. Note: A person with Authorizor under their name is the person who can make changes to the Non-PO Funding Approver, or add in additional roles.
  13. Note the Org Code or Budget Number underneath the role and the Owner name under the User name
  14. If the person identified as the Non-PO Funding Approver is incorrect, have the Owner remove the Non-PO Funding Approver role from that person and add the new Non-PO Funding Approver

Non-Catalog Orders and BPOs use the same approval process as eProcurement catalog orders. When you assign a budget number to an item, then the Approvers and Watchers will be added based on the eProcurement ASTRA roles that are in effect for the budgets/organizations involved. 

If you have someone who needs to approve a one-time P2I, eReimbursement, non-PO Invoice, non-Catalog order, or BPO, adding an ad hoc approver or watcher will add the appropriate person. On the third step, click on the Approval Flow tab in the middle of the screen next to the Summary tab.

Because a Non-PO invoice transaction is a payment going directly to the supplier without Central Office review, additional approval is needed to verify that there are no typos in the amount and that the payment is appropriate. Approvers should be diligently reviewing for 1) appropriateness, 2) correct amount and 3) correct vendor selected. This is especially important as it is sometimes difficult to get money back from a supplier once it is paid out.

Ariba

Non-Catalog Orders and BPOs use the same approval process as eProcurement catalog orders. When you assign a budget number to an item, then the Approvers and Watchers will be added based on the eProcurement ASTRA roles that are in effect for the budgets/organizations involved. 

Blanket POs

Non-Catalog Orders and BPOs use the same approval process as eProcurement catalog orders. When you assign a budget number to an item, then the Approvers and Watchers will be added based on the eProcurement ASTRA roles that are in effect for the budgets/organizations involved. 

Non-Catalog

Non-Catalog Orders and BPOs use the same approval process as eProcurement catalog orders. When you assign a budget number to an item, then the Approvers and Watchers will be added based on the eProcurement ASTRA roles that are in effect for the budgets/organizations involved. 

Non-PO Invoice

Because a Non-PO invoice transaction is a payment going directly to the supplier without Central Office review, additional approval is needed to verify that there are no typos in the amount and that the payment is appropriate. Approvers should be diligently reviewing for 1) appropriateness, 2) correct amount and 3) correct vendor selected. This is especially important as it is sometimes difficult to get money back from a supplier once it is paid out.

This Non-PO InvoiceAdministrator role is added to the approval graph for one of two reasons. Either 1) the budget you are using does not have a Non-PO Funding Approver set up in ASTRA, or 2) the Non-PO Invoice you have created is over the direct buy limit. Please contact PCSHelp@uw.edu for additional information.

  1. Have the Budget or Org code Approver log in to ASTRA
  2. Click Log in now to manage authorizations
  3. Click the Create New Authorizations tab
  4. Enter the user’s name, UW NetID or Employee ID, then click Find & Verify
  5. If needed, find the user on the list and click Select
  6. In the Application drop down menu, select eProc (eProcurement)
  7. In the Role drop down menu, select the role you want the user to have
  8. In the Limit drop down box, select either Budget or Organization
  9. Enter your budget or org code in the box and click Find & Verify
  10. Click OK, add another (to add more than one person to the role) and OK, proceed to cart when finished
  11. Click Checkout Now
  1. Log in to ASTRA
  2. Click Log in now to manage authorizations
  3. Click the Search & Edit Authorizations tab
  4. Enter the user’s name, UW NetID or Employee ID, then click Find & Verify
  5. Click Show Advanced Search Options
  6. In the Application drop down box, select eProc (eProcurement)
  7. In the Role drop down box, select Non-PO Funding Approver
  8. Click Search For Authorizations Now
  9. Check the box next to the Users name
  10. Click the Delete button
  11. Click on the Cart/Checkout tab
  12. Click Checkout Now
  1. Log in to ASTRA
  2. Click Log in now to manage authorizations
  3. Click the Search & Edit Authorizations tab
  4. Click Show Advanced Search Options found just below the Yellow Search for Authorizations Now button
  5. Click Astra Role of User in the second column near the top of Advanced Search Options page
  6. In the Application drop down box, select eProc (eProcurement)
  7. In the Role drop down box, select Non-PO Funding Approver
  8. In the Limit drop down box, select either Budget or Organization
  9. Enter your budget or org code in the box and click Find & Verify
  10. Click Show authorizations which are WITHIN AUTHORITY (subordinate) of selected limit value(s)
  11. Click Search For Authorizations Now
  12. In the search results, look for a person who has User listed under their name and Non-PO Funding Approver/Approve in the second column. Note: A person with Authorizor under their name is the person who can make changes to the Non-PO Funding Approver, or add in additional roles.
  13. Note the Org Code or Budget Number underneath the role and the Owner name under the User name
  14. If the person identified as the Non-PO Funding Approver is incorrect, have the Owner remove the Non-PO Funding Approver role from that person and add the new Non-PO Funding Approver