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Best Practices

My supplier's quote included a discount. How do I set up my BPO?

If a supplier includes a discount on your quote, this does not change the Maximum Amount of your BPO. The BPO must be set up for the pre-discount amount. Make sure to set the Maximum for the line item and the Maximim Limit on the Summary of the BPO for the pre-discounted (full price) amount.

The supplier must include the discount amount on the invoice as part of the Header Charges when the invoice is submitted. The header charge area is used for discounts, tax, shipping and handling. When receiving, you must receive for the full amount of the line item price as well. The header discount will be applied and the payment will be issued for the amount minus the discount.

Blanket POs

My supplier's quote included a discount. How do I set up my BPO?

If a supplier includes a discount on your quote, this does not change the Maximum Amount of your BPO. The BPO must be set up for the pre-discount amount. Make sure to set the Maximum for the line item and the Maximim Limit on the Summary of the BPO for the pre-discounted (full price) amount.

The supplier must include the discount amount on the invoice as part of the Header Charges when the invoice is submitted. The header charge area is used for discounts, tax, shipping and handling. When receiving, you must receive for the full amount of the line item price as well. The header discount will be applied and the payment will be issued for the amount minus the discount.

Discounts

If my supplier includes a discount on an invoice, what amount do I receive for my BPO?

If a supplier includes a discount on an invoice, this does not change the amount you receive. The steps to determine the amount to receive remain the same:

1. Review the invoice to verify that the goods or services have been received.

2. Enter the line item amount invoiced into the Amt. Accepted field.

3. Do not change the amount accepted for the line item based on the discounted amount. Receive for the full amount of the line item as it was invoiced.

4. Enter any Comments or Attachments as needed, and click Submit.

Note: Since you must receive for the full amount of the line item price, the BPO must also be set up for the pre-discount amount as well. Make sure to set the Maximum for the line item and the Maximim Limit on the Summary of the BPO for the pre-discounted (full price) amount.

My supplier's quote included a discount. How do I set up my BPO?

If a supplier includes a discount on your quote, this does not change the Maximum Amount of your BPO. The BPO must be set up for the pre-discount amount. Make sure to set the Maximum for the line item and the Maximim Limit on the Summary of the BPO for the pre-discounted (full price) amount.

The supplier must include the discount amount on the invoice as part of the Header Charges when the invoice is submitted. The header charge area is used for discounts, tax, shipping and handling. When receiving, you must receive for the full amount of the line item price as well. The header discount will be applied and the payment will be issued for the amount minus the discount.

Invoicing

If my supplier includes a discount on an invoice, what amount do I receive for my BPO?

If a supplier includes a discount on an invoice, this does not change the amount you receive. The steps to determine the amount to receive remain the same:

1. Review the invoice to verify that the goods or services have been received.

2. Enter the line item amount invoiced into the Amt. Accepted field.

3. Do not change the amount accepted for the line item based on the discounted amount. Receive for the full amount of the line item as it was invoiced.

4. Enter any Comments or Attachments as needed, and click Submit.

Note: Since you must receive for the full amount of the line item price, the BPO must also be set up for the pre-discount amount as well. Make sure to set the Maximum for the line item and the Maximim Limit on the Summary of the BPO for the pre-discounted (full price) amount.

Receiving

If my supplier includes a discount on an invoice, what amount do I receive for my BPO?

If a supplier includes a discount on an invoice, this does not change the amount you receive. The steps to determine the amount to receive remain the same:

1. Review the invoice to verify that the goods or services have been received.

2. Enter the line item amount invoiced into the Amt. Accepted field.

3. Do not change the amount accepted for the line item based on the discounted amount. Receive for the full amount of the line item as it was invoiced.

4. Enter any Comments or Attachments as needed, and click Submit.

Note: Since you must receive for the full amount of the line item price, the BPO must also be set up for the pre-discount amount as well. Make sure to set the Maximum for the line item and the Maximim Limit on the Summary of the BPO for the pre-discounted (full price) amount.