Click on a question below to view the answer. Limit the results by entering a search term.

Invoicing

Payment Numbers starting with:

T - Invoices paid to the supplier electronically through ACH (Paymode)
R - Invoices paid to the supplier electronically through Bank Card
A - Invoices paid to the supplier by paper check

Procurement Desktop Reports (PDR)

Internet Explorer is the recommended browser for PDR
Firefox and Chrome will also work
 

Payment Numbers starting with:

T - Invoices paid to the supplier electronically through ACH (Paymode)
R - Invoices paid to the supplier electronically through Bank Card
A - Invoices paid to the supplier by paper check

Use the Supplier Search report (B.I. Portal). You can search by the supplier name, starting letter of the supplier name or six-digit supplier (vendor) number. If the supplier is transacting with UW on the ARIBA Network, the ARIBA Network column will show a Y for "Yes." If the supplier is not part of ARIBA Network, the column will show N for "no."

 

Use the Supplier Search report (B.I. Portal) . If your results show a supplier Name and Number, then your supplier has registered to do business with the University.

If the supplier is listed as Active, they are ready for use. 

If you search for the supplier and do not get any results, then most likely the supplier is not registered. If you are searching by name, be sure to try using less search words/terms to see if your search was too restrictive.

Internet explorer works best with this application, IE8 or higher with "compatability mode" turned off. Firefox and Chrome will also work.

Submitted: the request has been submitted for review by the Central Office.

Approved: the request has been reviewed and approved by the Central Office.

Rejected: the request has been reviewed and rejected by the Central Office. You may be able to resubmit the request upon completion of any adjustments required by Central Office.

Batched: the correction has been submitted for processing by the Central Office.

Departments will only be able to view transactions on their own budgets/organization codes. If a payment was split between multiple budgets, one or more not belonging to your department, you will only be able to view and request a correction on the amount charged to your budget. It would be up to the other department to submit a correction request on the amount charged to their budget.

Go to the Use Tax History Report  in PDR (Procurement Desktop Reports). Select the parameters and run the report. From here, you will see the transaction details and if available, a link to the image of the payment document. Alternatively, you can search for the source documents by entering the JV number found in MyFD (starting with "F") in the Use Tax Source Docs by JV Report. In the future, you will be able to link out to the source documents directly from MyFD by clicking on the JV number.

When possible, budgets should be reconciled monthly so that errors can be identified and corrected timely. See the Financial Accounting website for more information.

Corrections can be made on any transaction processed through Ariba or ProCard.
NOTE: on ProCard transactions, departments are required to attach a copy the invoice within the web form. Most standard file formats will be accepted.

Supplier Registration

Use the Supplier Search report (B.I. Portal) . If your results show a supplier Name and Number, then your supplier has registered to do business with the University.

If the supplier is listed as Active, they are ready for use. 

If you search for the supplier and do not get any results, then most likely the supplier is not registered. If you are searching by name, be sure to try using less search words/terms to see if your search was too restrictive.