Both the preparer and requester will be copied on the email that is sent to the supplier. The email will include a PDF version of the EI as an attachment. In addition, if you have attached a quote and marked it Visible to Supplier, the quote will also be attached to the email that is sent. Even though we recommend using an email instead of fax number, if you must use a fax number, a copy of the EI and any attachments marked as Visible to Supplier will be faxed.
Click on a question below to view the answer. Limit the results by entering a search term.
Ariba
Best Practices
UW Procurement Services strongly recommends inside delivery for equipment weighing more than 100 pounds. Inside delivery includes uncrating, setting up the equipment at its intended location and removal of packaging debris. Inside delivery eliminates liability risks and is well worth the minor cost.
Here’s why:
- It’s never a good idea to leave expensive equipment on an unsecured loading dock awaiting its final destination.
- Employee safety: when employees try to install heavy equipment even with correct equipment, departments put themselves at risk for potential injuries to staff and L&I claims.
- Internal delivery gives departments the ability to inspect equipment for hidden damages prior to signing the delivery receipt.
- Inside delivery ensures the proper transfer of “chain of ownership” that makes it clear who is responsible for damage during the shipping or installation process.
Blanket POs
Both the preparer and requester will be copied on the email that is sent to the supplier. The email will include a PDF version of the EI as an attachment. In addition, if you have attached a quote and marked it Visible to Supplier, the quote will also be attached to the email that is sent. Even though we recommend using an email instead of fax number, if you must use a fax number, a copy of the EI and any attachments marked as Visible to Supplier will be faxed.
Freight
UW Procurement Services strongly recommends inside delivery for equipment weighing more than 100 pounds. Inside delivery includes uncrating, setting up the equipment at its intended location and removal of packaging debris. Inside delivery eliminates liability risks and is well worth the minor cost.
Here’s why:
- It’s never a good idea to leave expensive equipment on an unsecured loading dock awaiting its final destination.
- Employee safety: when employees try to install heavy equipment even with correct equipment, departments put themselves at risk for potential injuries to staff and L&I claims.
- Internal delivery gives departments the ability to inspect equipment for hidden damages prior to signing the delivery receipt.
- Inside delivery ensures the proper transfer of “chain of ownership” that makes it clear who is responsible for damage during the shipping or installation process.
Non-Catalog
Both the preparer and requester will be copied on the email that is sent to the supplier. The email will include a PDF version of the EI as an attachment. In addition, if you have attached a quote and marked it Visible to Supplier, the quote will also be attached to the email that is sent. Even though we recommend using an email instead of fax number, if you must use a fax number, a copy of the EI and any attachments marked as Visible to Supplier will be faxed.
Ordering
UW Procurement Services strongly recommends inside delivery for equipment weighing more than 100 pounds. Inside delivery includes uncrating, setting up the equipment at its intended location and removal of packaging debris. Inside delivery eliminates liability risks and is well worth the minor cost.
Here’s why:
- It’s never a good idea to leave expensive equipment on an unsecured loading dock awaiting its final destination.
- Employee safety: when employees try to install heavy equipment even with correct equipment, departments put themselves at risk for potential injuries to staff and L&I claims.
- Internal delivery gives departments the ability to inspect equipment for hidden damages prior to signing the delivery receipt.
- Inside delivery ensures the proper transfer of “chain of ownership” that makes it clear who is responsible for damage during the shipping or installation process.
Both the preparer and requester will be copied on the email that is sent to the supplier. The email will include a PDF version of the EI as an attachment. In addition, if you have attached a quote and marked it Visible to Supplier, the quote will also be attached to the email that is sent. Even though we recommend using an email instead of fax number, if you must use a fax number, a copy of the EI and any attachments marked as Visible to Supplier will be faxed.
Purchasing
UW Procurement Services strongly recommends inside delivery for equipment weighing more than 100 pounds. Inside delivery includes uncrating, setting up the equipment at its intended location and removal of packaging debris. Inside delivery eliminates liability risks and is well worth the minor cost.
Here’s why:
- It’s never a good idea to leave expensive equipment on an unsecured loading dock awaiting its final destination.
- Employee safety: when employees try to install heavy equipment even with correct equipment, departments put themselves at risk for potential injuries to staff and L&I claims.
- Internal delivery gives departments the ability to inspect equipment for hidden damages prior to signing the delivery receipt.
- Inside delivery ensures the proper transfer of “chain of ownership” that makes it clear who is responsible for damage during the shipping or installation process.
Both the preparer and requester will be copied on the email that is sent to the supplier. The email will include a PDF version of the EI as an attachment. In addition, if you have attached a quote and marked it Visible to Supplier, the quote will also be attached to the email that is sent. Even though we recommend using an email instead of fax number, if you must use a fax number, a copy of the EI and any attachments marked as Visible to Supplier will be faxed.
Items that fall under Capital Projects:
Project Types
Building Repair or Upgrade (>$90,000)
Campus Infrastructure (parking, physical plant, building systems, utilities)
Campus Planning Study
Information Technology (IT) Infrastructure
Interior remodeling or Reconfiguration (Design Services)
Relocation Planning
New Building or Major Renovation – Pre-design, Assessment or Feasibility Study
New Building or Major Renovation – Design and Construction
Property Acquisition or Disposition
Site Improvements (landscaping, roads and pathways, signage, lighting)
Site Selection
Space Requests – Lease (new, renewals, expansions or relocations)
Space Requests – New (on-campus or off-campus)
Space Requests – Reassignment or Repurpose
Tenant Improvements (leased space)
Other
- University Administrative Policy Statements
- Procurement department policies and procedures
- RCW (Revised Code of Washington) Grants UW statutory authorities relating to procurement)
- WAC (Washington Administrative Code) Rules and Regulations regarding state agencies
- SAAM (State Administrative Accounting Manual) The minimum requirements state agencies must meet
- FAR (Federal Acquisition Regulations) Applies to federally funded purchases
- UCC (Uniform Commercial Code) Adopted by majority of states – sets standards for business transactions
The University generally may not make payment in advance of performance. Payment in advance for goods or services is generally prohibited by RCW 43.88.160. However, there are certain exceptions for which state law explicitly permits payment in advance and in certain instances, payment may be structured to accommodate a supplier's need for advance payment without violating state law. Examples include: membership, subscriptions, software/software updates, leases and travel.
Shipping
UW Procurement Services strongly recommends inside delivery for equipment weighing more than 100 pounds. Inside delivery includes uncrating, setting up the equipment at its intended location and removal of packaging debris. Inside delivery eliminates liability risks and is well worth the minor cost.
Here’s why:
- It’s never a good idea to leave expensive equipment on an unsecured loading dock awaiting its final destination.
- Employee safety: when employees try to install heavy equipment even with correct equipment, departments put themselves at risk for potential injuries to staff and L&I claims.
- Internal delivery gives departments the ability to inspect equipment for hidden damages prior to signing the delivery receipt.
- Inside delivery ensures the proper transfer of “chain of ownership” that makes it clear who is responsible for damage during the shipping or installation process.