What are Catalog Purchases?

Catalog purchases through UW Contracts offer established pricing, terms and discounts designed to offer the best overall value to customers. Ordering through the catalog is the fastest order method and the recommended first choice for purchasing goods at the UW. 

Important: the best browsers to use for catalog orders are Firefox and Internet Explorer.

Topics:

 

Ariba Catalog News

Perkin Elmer Catalog:

The Perkin Elmer catalog will be down from 7/30-8/1. Please direct end users to place orders before Friday 7/30, noon EST and resume normal ordering after Monday 8/2, 6 pm EST.

Best Buy Punchout Catalog Currently Unavailable:

We have received an update from Best Buy as they continue to resolve the issues. They will provide an update later this month. In the interim, best practice is to submit Ariba Non-Catalog orders. You may also use a ProCard to place orders at https://www.bestbuy.com within UW Purchasing Policies. If you have any questions or need quotes for Non-Catalog orders, email Brenda Lovejoy at Brenda.Lovejoy@bestbuy.com. (Updated 7/2/21)

Browser Use for Punchout Catalog Shopping:

If using the Chrome browser, some punchout catalogs are returning a "Token Expired" error when checking out. This persisting issue is related to updated security settings for the Chrome browser, and websites have varying degrees of responses to these changes, making the shopping experience variable depending on which punchout catalog is being used. To help with the issue, please try the following options: clear the cache on your browser, which will allow you to make a single catalog purchase before receiving the message again. When making purchases from multiple catalogs, it is instead recommended to switch browsers to Firefox or Internet Explorer for a better punchout shopping experience. For information on clearing your cache, visit: https://itconnect.uw.edu/wares/computer-care-repair/clear-cache/ 

Dell Delivery Notice (2/25/21): 

Weather in Texas and Oklahoma is impacting sales and operations. Dell will be working to meet every customer order as soon as possible. 

Praxair Deliveries: 

Campus should communicate with Praxair via email at UW_Orders@praxair.com.  Email is preferred for documentation purposes.  If necessary, campus can contact Praxair customer service at 253-620-1626.

Please note:  Praxair drivers will leave delivery tickets as normal.  However, no signatures will be collected from end-users (even if they are required), in order to maintain social distancing and protect both the driver and the end-user

 

What to Know About Catalogs

Recently Released Catalogs

The following Ariba Catalogs have been recently added to Ariba:

Business Telecom Products, Inc (BTPI) is a local business offering smart telecom solutions including headsets and related accessories from manufacturers such as Poly and Jabra. Their new hosted catalog is now available under the OMWBE Certified Diverse Suppliers category in Ariba. BTPI (also known as Eloquent Corp) is a Minority Women Owned Enterprise (MWBE) certified by the State of Washington Office of Minority and Women's Business Enterprises (OMWBE). 

Who can order?

Any employee with a UW Net ID and password can start a requisition to buy catalog items. A department Budget/Organization approver established in ASTRA will approve the requisition to become a purchase order.

How Does it Work?

  • Search the catalogs in Ariba and add items to the requisition (S####)
  • Submit the requisition for approval in Ariba
  • Have the requisition approved by department approver
  • Order (EI####) will be sent to the supplier through Ariba
  • Supplier will ship items
  • Supplier will submit invoices through Ariba
  • Invoices can be viewed on the order in Ariba

Available Catalogs:

See list of all available catalogs here.

When to use Catalogs:

  • Should be considered the first buying method option when making purchases
  • On-demand ordering
  • Fastest delivery

Benefits​ of Catalogs:

  • Volume and non-volume pricing discounts
  • Better return policies
  • Dedicated support staff
  • No dollar threshold
  • No Sole Source justification required
  • Some catalogs support the ability to convert a quote into an order

Training:

  • Watch the Catalog Ordering eLearning at the Training page in the "How to Buy" section.