Type of Goods / Services How to Buy How to Pay Other Comments
Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects
Office Space (Leased)

See the UW Real Estate Office
Keys / Locks

Contact UW Facilities Lock Shop
M&E Tax Exempt purchase

Or BPO
Moving & Relocation Services (non-household moves)

See UW Moving Services
Graphic Art & Design Services

See Creative Communications
Copying/Printing Services Other (see comments section)

See UW Creative Communications
Travel

See UW Travel
Internet Service Provider

See UW IT Connect
Temporary Services (non-patient care)

See UW Human Resources Temporary Staffing

Interior Design Service

See the UW Capital Projects Office page on Design Services
Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started
Television and Video Productions Services

See UWTV

Insurance

See the Office of Risk Management
Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines
Printing Creative Communications (C2)

See Creative Communications
Telecommunications

See IT Connect
Mailing Services, Postage & Fees

See Creative Communications Mailing Services
Study Abroad

See Study Abroad: Proposing a Program
Window Treatments Facilities

See UW Facilities
Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.
Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information
Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Goods / Services from UW Departments Cost Transfer Invoice (CTI)

Or Internal Sales Document (ISD)
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Office Supplies Catalog Order eInvoice
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Laboratory Equipment, Supplies, Reagents & Glassware Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.
Foreign Supplier Orders Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.
Bus Charter Services Non-Catalog Order eInvoice

Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

 

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

 
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
Hardware, Industrial Supplies Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Chemicals Catalog Order eInvoice
Janitorial Supplies Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Software Catalog Order eInvoice

See IT Connect for UWare
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Dental Equipment & Supplies Catalog Order eInvoice
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.
Cleaning Supplies Catalog Order eInvoice
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Servers, IT Catalog Order eInvoice

See IT Connect for information about Servers and Storage Centers
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)