| Type of Goods / Services | How to Buy | How to Pay | Other Comments |
|---|---|---|---|
| Logo Items for UW | Non-Catalog Order | eInvoice |
Or BPO. See the Exception Items page for more information. |
| Biological Safety Cabinets | Non-Catalog Order | eInvoice |
Or BPO. Procard is not allowed for this category. See the Exception Items page for more information. |
| Event Rentals (Tents / Canopies) | Other (see comments section) | eInvoice | |
| Electronic Components | Catalog Order | eInvoice | |
| Liquid Nitrogen | Catalog Order | eInvoice | |
| Audio-Visual Supplies / Goods / Equipment | Catalog Order | eInvoice |
See UW Contracts |
| Lead, Metallic Lead containing products | Non-Catalog Order | eInvoice |
EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388. |
| Electrical Supplies and Lighting | Catalog Order | eInvoice | |
| Affymetrix products | Non-Catalog Order | eInvoice |
Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog. |
| Office Supplies | Catalog Order | eInvoice | |
| Security Systems | Non-Catalog Order | eInvoice | |
| Laboratory Equipment, Supplies, Reagents & Glassware | Catalog Order | eInvoice | |
| Equipment Leases | Blanket Purchase Order | eInvoice |
Attach the lease agreement to the request for the buyer to sign. |
| Gases - Compressed & Liquid | Catalog Order | eInvoice | |
| Puget Sound Blood Bank products | Non-Catalog Order | eInvoice |
Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information. |
| Vehicles | Blanket Purchase Order | eInvoice |
Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO. As part of state requirements, all University vehicle assets must be managed by UW Fleet Services. They will procure, manage and license the University vehicle asset on your behalf. |
| Hardware, Industrial Supplies | Catalog Order | eInvoice | |
| Security Guards | Non-Catalog Order | eInvoice |
Or BPO. |
| Foreign Supplier Orders | Non-Catalog Order | eInvoice |
Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice. |
| Bus Charter Services | Non-Catalog Order | eInvoice |
Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.
For all charters, if a UW Contracted supplier is not used, departments must:
|
| Resale purchase | Catalog Order | eInvoice |
Also Non-Catalog Orders and BPO. See the Exception Items page for more information. |
| Janitorial Supplies | Catalog Order | eInvoice | |
| Facilities and Renovation Services | Non-Catalog Order | eInvoice |
Or BPO. Procard is not allowed for this category. See the Exception Items page for more information. UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work. Leased Space: Contact UW Real Estate regarding building alterations and construction
|
| Cadavers / Human Body Parts | Non-Catalog Order | eInvoice |
Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information. |
| Chemicals | Catalog Order | eInvoice | |
| Toxic Gases | Catalog Order | eInvoice |
Purchase must be made from Linde in Ariba |
| Firearms / Ammunition / Explosives | Non-Catalog Order | eInvoice |
Or BPO. Preapproval/notification from UW Police may be required. |
| Maintenance Contracts | Blanket Purchase Order | eInvoice |
Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts. Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program. |
| Refrigerators for Labs | Catalog Order | eInvoice |
Or Non-Catalog Ordering / BPO. See the Exception Items page for more information. Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information. |
| Reimbursement to an Employee (non-travel related) | eReimbursement |
Please visit the eReimbursement webpage |
|
| Meals for UW Faculty / Staff on Travel Status | eTravel |
See UW Travel |
|
| Honoraria related travel | eTravel | ||
| Parking Fees and Non-Duty Station Parking (non-travel) | eTravel | ||
| Hotel Lodging for UW Faculty / Staff in Travel Status | eTravel |
See UW Travel |
|
| Auto Rental for UW Faculty/Staff on travel status | eTravel | ||
| Mileage | eTravel |
See UW Travel |
|
| Copiers | Managed Print Services (MPS) | Internal Sales Document (ISD) |
More information is available on the MPS site. |
| Artwork/Goods from individuals | Non-Catalog Order | Manual Invoice |
Contact Buyer - Special requirements may appy to artwork |
| Memberships and Dues | Non-PO Invoice | ||
| Individuals who have an active vendor number | Non-PO Invoice | ||
| Artwork / Artists | Other (see comments section) | Non-PO Invoice |
Contact Buyer - Special rquirements may apply to artwork - See APS 205 |
| Subscriptions (Journals / Publications) | Non-PO Invoice | ||
| Attorney Fees | Non-PO Invoice | ||
| Permits and Licensing | Non-PO Invoice | ||
| Import / Export (Expeditors) | Non-PO Invoice |
See the Customs Clearance page |
|
| Conference / Event Planning | Non-PO Invoice |
See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event
|
|
| Storage Services | Non-PO Invoice | ||
| Legal Fees | Non-PO Invoice | ||
| Web Design Services | Non-PO Invoice | ||
| Consultants & Consulting Services | Non-PO Invoice |
Over $10K use Non-Catalog or BPO |