Type of Goods / Services How to Buy How to Pay Other Comments
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.

Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.

Gases - Compressed & Liquid Catalog Order eInvoice

See Gases - Compressed and Liquid

Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.

Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.

Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.

Medical Supplies for Research Budgets Catalog Order eInvoice
Foreign Supplier Orders Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.

Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.

Bus Charter Services Non-Catalog Order eInvoice

Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

 

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

 

Hardware, Industrial Supplies Catalog Order eInvoice
Photographic Equipment & Supplies Catalog Order eInvoice
Software Catalog Order eInvoice

See IT Connect for UWare

Chemicals Catalog Order eInvoice
Dental Equipment & Supplies Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.

Security Systems Non-Catalog Order eInvoice
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.

Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.

Servers, IT Catalog Order eInvoice

See IT Connect for information about Servers and Storage Centers

Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.

Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Serviceto determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.

Security Guards Non-Catalog Order eInvoice

Or BPO.

UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information

Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba

Scientific Supplies & Equipment Catalog Order eInvoice
Cleaning Supplies Catalog Order eInvoice
Liquid Nitrogen Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Reimbursement to an Employee (non-travel related) eReimbursement

Please visit the eReimbursement webpage

Parking Fees and Non-Duty Station Parking (non-travel) eTravel
Honoraria related travel eTravel
Mileage eTravel

See UW Travel

Auto Rental for UW Faculty/Staff on travel status eTravel
Hotel Lodging for UW Faculty / Staff in Travel Status eTravel

See UW Travel

Meals for UW Faculty / Staff on Travel Status eTravel

See UW Travel

Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 

Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork

Individuals who have an active vendor number Non-PO Invoice
Legal Fees Non-PO Invoice

See UW Attorney General's Office

Artwork / Artists Other (see comments section) Non-PO Invoice

Contact Buyer - Special rquirements may apply to artwork - See APS 205

Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 

Attorney Fees Non-PO Invoice
Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO

Payment to Clubs or groups assisting at UW athletic games Non-PO Invoice

See Non-PO Invoice Payment

Import / Export (Expeditors) Non-PO Invoice

See the Customs Clearance page

Memberships and Dues Non-PO Invoice
Subscriptions (Journals / Publications) Non-PO Invoice
Academic Accreditation Fees Non-PO Invoice
Notary Bonds Non-PO Invoice

See the Notary Bond Application Process page