It's 2020 and a new decade calls for more than the usual New Year's resolutions. Availing ourselves of this rare opportunity for amazing alliteration, we present our Top 20 Things To Do In 2020.

  • number 01Look at what you're still creating in paper and why -- it's 2020, the time for paper has passed!
  • number 02Review your responsibility regarding records management at the UW.
  • number 03Schedule a free visit from the Records Management ROT Squad (call Emily at 616-7058).
  • number 04Review/update your departmental retention schedule and office retention procedures with Records Management (call Emily at 616-7058).
  • number 05Take the Records Management online trainings yourself or ask your new employees to take our trainings as part of onboarding.
  • number 06Establish an off boarding procedure for your departing employees.
  • number 07Stop printing records created or received on a computer (email, Excel, presentations, databases, etc.) -- save e-records electronically.
  • number 08Delete any copies of records that have been uploaded to ARIBA.
  • number 09Apply the Retention Schedule and conduct a ROT (Redundant, Obsolete, and Transitory) cleanup of your email;
  • number 10and conduct a ROT cleanup of your shared drive;
  • number 11and purge obsolete records from your database;
  • number 12and review any lingering paper records to see if they are past retention and can be shred;
  • number 13or schedule an office-wide cleanup day to tackle all your ROT! The ROT Squad would be happy to advise.
  • number 14Create a scanning policy and have Records Management approve it so that you can get rid of your lingering paper records.
  • number 15Look into using a team communication platform like Slack or Teams to cut down on the amount of intra-office emails and work more effectively.
  • number 16Consider how to better consolidate and organize your electronic records (call Michael 543-6190).
  • number 17Assess your Vital Records and take steps to protect them against disaster.
  • number 18Consider disaster prevention and recovery and complete a business continuity plan.
  • number 19Set up bookmarks in the UW General Records Retention Schedule to identify the retention of the records you work with most.
  • number 20Update the status of any public records requests, audits, or litigation holds.