Provides a record of Field Advances, which provide a temporary source of funds that cannot be paid for using traditional methods (i.e. purchase orders, check requests, UW Travel/Procurement credit cards).  Issued to individuals conducting official UW business in remote areas where checks and credit cards are not accepted, or issued as per diem advances for individuals not on UW payroll, or may also be used as research subject and incentive payments when a revolving fund account is not applicable.  May include Field Advance Request Form, Budget Preparation Worksheet, Field Advance Banking Information, receipts, and reconciliation.

Official Copy: Banking and Accounting Operations
Retention: 6 years after end of the fiscal year
Disposition Method: Shred or Delete

Official Copy: Any Office who receives Field Advances
Retention: 6 years after end of fiscal year (State/Non-Grant budgets) or submission of a financial status report (Grant/Contract Budgets)
Disposition Method: Shred or Delete