Comprehensive record of all personnel actions affecting a faculty/academic, or classified and professional staff employee. Includes chairs, deans, directors, and temporary faculty (visiting scholars or scientists, clinical faculty, post-doctoral scholars, etc.). Includes information that has a reasonable bearing on the efficient and effective management of the UW and provides a basis for employment and post- employment benefits.

May include:

  • Application materials and references for hired staff
  • Faculty appointment packet, Request for appointment or reappointment
  • Stipend appointment
  • Degree verification
  • Honoraria payment records
  • Request for extension of appointment
  • Report of change in status/reappointment
  • Reclassification documentation for staff and professional personnel
  • Personnel Action Forms
  • Promotion and salary adjustment
  • Application for leave of absence
  • Biography
  • Summary of outside professional and public activities
  • Excess compensation payment authorization
  • Birth date card
  • Report of resignation or termination
  • Correspondence related to personnel actions

Official Copy: Human Resources Operations
Retention: 50 years after termination of employment
Disposition Method: Shred or Delete

Official Copy: Academic Human Resources
Retention: 50 years after termination of employment -- basic biographical information will be retained by the Archives
Disposition Method: Shred or Delete

Other Copy: College/School or Department
Retention: 3 years after termination of employment with department
Disposition Method: Shred or Delete