How to Book
How to Pay
Rewards Programs

How to Book Travel

Must be the lowest logical cost, and observe/exclude any fees due to personal preference or convenience not necessary/critical to UW business. 

It is not mandated how travel is booked. Travel may be booked through a travel agency, directly with the vendor, or through other booking channels. Departments may be stricter with a mandated travel program due to funding and compliance concerns, refer to your administrator for guidance. 

It is not recommended to book package deals through a fare aggregator such as Expedia, Travelocity of Orbitz. Package deals may be taxed or not reimbursable due to non-compliance with receipt documentation. See Package Deal Policy

UW Travel Agencies: 

Christopherson Business Travel - how to register

WA State Contracted Agencies - more information

 

How to Pay for Travel

Individual: 

  • Personal funds (debit/credit card, cash, check) 
  • UW Individual Travel Card (managed by UW Corporate Travel Services)
    • **restrictions apply

Department: 

Advance: 

Rewards Programs

Expenses purchased using any rewards program, such as mileage points, credit card travel points, my wallet funds, gift cards or other personal rewards programs are not reimbursable. See State Ethics Board Advisory Opinion 03-03

Companion airfare is reimbursed at the amount itemized on the receipt for the UW business traveler.