Food purchases are unallowable on service and recharge center operating budgets* unless the following exceptions apply:
- The center has a programmatic requirement for food purchases. In other words the food being purchased must be essential to the operations of the center. If this is the case, it should be clearly stated in your rate proposal.
- Centers may purchase meals or refreshments for meetings or conferences IF technical information pertaining to the center’s operations is disseminated. In such cases an agenda and other documentation must be kept on file to prove the content of the meeting/conference. If the meeting/conference was not approved ahead of time in your proposal, a food approval form will be required.
Visit the following link for the food approval form, details on how to fill it out, and additional information on food purchases. http://f2.washington.edu/fm/food-approval
*Food purchases are allowable on reserve budgets (program type 21 & 23) if the purchase directly benefits the center, however centers must still comply with UW food approval policies.
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