All of the space occupied by the department should be functionalized regardless of how long a department occupied a given space.
If a space is occupied by different occupants during the year, space functionalization should take into consideration use of all occupants during the base year. The current owner/assignee should coordinate with all prior occupants of the space.
The space survey is used to determine the Facilities portion (“F”) part of our F&A rate. Administrative (“A”) related rates are capped by the Federal government at 26%, while the Facilities rates are not.
The same way as space occupied by outside persons and paid by external entities or organizations (e.g., external researchers). If they have an UWID, you will be able to search for their name and add them as an occupant, however, since they are not paid by UW their activity will automatically be defaulted to Other Institutional Activity (OIA).
If a person does not have a UW EID (Employee ID), use the Add Manually option in WebSpace to reflect the individual as an occupant.
If the Unpaid Volunteers spent any significant amount of time in research rooms, then need to be added as occupants using Add Manually option in WebSpace. The same process applies to undergraduate students, high school students, graduate students, visitors or agency employees.
Instruction (as part of Instruction & Departmental Research), as receiving course credit for their time and not being paid from a research grant.
The faculty/staff’s time working at a hospital should not be included as part of the % of time reported for the individual when surveying a research lab. The hospital space is not a part of the F&A Rate calculation for the UW. As a result, any individual who spends time at the hospital or other non-UW facility should not have 100% of time reported in the research lab.
Please contact FAHelp@uw.edu for further guidance and assistance.
255 Service Rooms will be functionalized using the weighted average of the activities of the rooms they support – an automated calculation performed within WebSpace. Recharge centers will be functionalized based on their billing information – using data available in WebSpace.