Frequently Asked Questions

The Academic Student Employees (ASEs) 2018-2021 negotiated agreement includes a $100 lump sum payment to ASEs with at least a 50% appointment, payable during the first quarter of employment starting with the 2018-2019 academic year. The payment is allocated to the cost center (budget) that is covering the salary at the time of payment under Object Code 01-80. It is up to each unit to reallocate the cost if the budget does not have sufficient funds to cover the cost or if the cost is unallowable.

This cost is allowable on Sponsored Awards with the following caveats:

It is allocated to the budgets based on the salary allocation at the time of payment; costs cannot be reallocated based on budgetary convenience.

NIH sets the reasonable compensation level for graduate students to either the zero-level or first-level, if appropriately rebudgeted. This $100 in compensation (as it is charged to Object Code 01-80) is unallowable if its inclusion causes the total amount of compensation to exceed the NIH compensation limitation.

After 7/14/23, salary transfers impacting pay periods ending 6/30/23 and prior will need to be done using a Journal Entry in Workday. The process cannot be done in MyFD after 7/14/2023.

Please see the following instructions on processing Pre-Workday Expense Transfers:

Accounting - Pre-Workday Expense Transfer Process (uw.edu)

Important for pre-Workday faculty salary transfers:

Salary transfers that affect faculty paid on sponsored awards prior to 7/1/2023 must also follow a manual process to update the Faculty Effort Certification ("FEC")

Contact effortreporting@uw.edu to initiate the process.

If you have cost transfer questions that do not impact sponsored awards, submit a ticket via UW Connect Finance (available beginning 7/6/23). To learn more, refer to Customer Support.