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Non-FEC cost share contributions are reported on a "Non-FEC Cost Sharing Tagging Report" and sent to Grant and Contract Accounting (GCA) via GrantTracker. Please see the Instructions for Tagging Non-GEC Cost Share Contributions on the GCA Cost Share webpage.
Cost share is coded in the system as M (Mandatory), R (Committed) and C (Salary Cap) cost sharing.
Note that Salary Cap cost share is no longer captured in the cost share summary application, and is only visible on a faculty's FEC.
At the bottom of the Cost Share Summary application there is a column showing the total pledged dollar amount and another showing the actual total cost share dollars. If the actual dollars equal the pledged dollars, cost share requirements that have been set up in the application are met for the current budget period. These figures include salary and benefits, as well as non-salary-related costs and corresponding Facilities & Administrative (F&A) costs.
Review the award documentation in conjunction with the Cost Share Summary application to determine if the pledged cost share requirement has been met.
Unrecovered Indirect Costs (UIDC) can be used for cost share when prior written sponsor approval has been received.
For more information on UIDC, see the Cost Share Commitment Components section on the GCA Cost Share webpage.
Grant and Contract Accounting (GCA) reviews budgets with UIDC Cost Share on a quarterly basis, makes the necessary computations, and enters the Unrecovered Indirect Cost (UIDC) share into the Cost Share Summary application. Departments should review these entries and let GCA know via GrantTracker if there are questions.
In-kind cost sharing is non-monetary--e.g. volunteer time--and is treated as third-party cost share. In-kind contributions are assigned a dollar value by the entity providing the service (whether UW-affiliated or a third party) and reported to GCA as third-party non-FEC Cost Share, with no F&A assigned.
For more information on Third-party Cost Share, see the Cost Share Commitment Components section on the GCA Cost Share webpage.
Information on Third-party Cost Share may be found in the Cost Share Components section of the GCA Cost Share webpage.
The PI will need to prepare an Interim Cost Share report.
For more information on Interim Cost Share reports, see the Close Out section on the GCA Cost Share webpage.
For information on the F&A Rates which apply to Cost Share Commitments and Contributions, see the Cost Share F&A Rates section on the GCA Cost Share webpage.
For information on the application of Unrecovered Indirect Costs (UIDC) as Cost Share, see the Cost Share Commitment Components section on the GCA Cost Share webpage.
If your proposal contains no Faculty Effort Cost Share, use either the Calendar Dollar-based (for Org codes 302, 304, 308, 310) addendum or the Calendar Dollar-based (for all other Org codes) addendum.