August 7 Payroll Cutoff Announcement: In order for a budget to be available for payroll in Workday, it must be established in the financial system and open in status 1 two days PRIOR to the Final Cutoff date. So, to meet the Monday, August 7 cutoff:
  • Wednesday 8/2:
    • Advance request forms (ADV) and Transpasus to set up new budgets, renewal budgets and extensions must be received in GCA no later than 3 PM.
    • OSP actions (Funding Actions and Post-Award Changes) must be received in GCA by the end of the day.
  • Thursday 8/3:
    • The following requests must be received in GCA no later than 3 PM:
      • Opening a status 2 or 3 budget to status 1.
      • Extending the end date of a sub budget.
      • Exercising Expanded Authorities to change the start date of a budget.

Grant & Contract Accounting assists the UW community by facilitating the post award financial elements of sponsored programs from budget set-up to close.

SPONSOR PAYMENTS

GCA issues invoices to grant and contract sponsors or draws down funds via Letter of Credit per the terms of a budget’s award agreement.

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PREPARE FISCAL REPORTS

GCA prepares fiscal reports to demonstrate to the sponsor UW’s stewardship of award funding.

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CLOSE BUDGETS

GCA’s goal is to complete budget closeout within 120 days of a grant or contract budget’s end date.

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SETUP BUDGETS

GCA establishes and revises new and existing grant and contract budgets in UW’s financial systems.

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