Pre-approval is required for all travel outside Washington, Oregon, and Idaho. Please follow the pre-approval process:
- Complete the Travel Pre-approval and Reimbursement Form.
- Include as an attachment a copy of the conference/meeting agenda.
- If travel includes personal time, please also attach a comparison airfare.
- Click on the Requestor Signature field to sign the form digitally in Adobe Acrobat.
- Do not select the option to lock the document after signing.
- Your unit director should also approve and digitally sign the form without locking the document.
- Email the approved form with attachment(s) to centralse@uw.edu.
- FPB Shared Services will respond within two business days:
- If you are booking your own travel, FPB Shared Services will authorize you to make your travel arrangements.
- If FPB Shared Services is purchasing your airfare or conference registration, they will initiate that process or ask for more information.
- Responses may occasionally be delayed due to high volume. If your request is urgent, please include “Urgent” in the subject line.
- Retain your approved form; you will use it to submit your reimbursement.
If you are attending an online conference or traveling within Washington, Oregon, and Idaho, and you want FPB Shared Services to purchase your conference registration or airfare, please see our Conference Registration & Airfare page.