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UW Finance

Resources

Budget management

The UW annual budget is managed by the Office of Planning & Budgeting

Financial systems and tools

UW tools available to create the essential financial reports required to manage budgets, manage employee information, approve and document travel expenditures, manage procurement transactions and administer grants:

  • Ariba
    Web-based system to purchase a wide variety of scientific and office supplies, information technology and furniture through university contracts with multiple vendors.
  • Business Intelligence Portal
    Reports, visualizations and cubes available in the Business Intelligence (BI) Portal
  • ePayables
    The University of Washington's recommended payment method is by payment card, also known as ePayables.
  • eTravel
    Web-based system to approve and report travel expenditures for reimbursement.
  • Enterprise Data Warehouse
    A central repository of the University of Washington's electronically stored institutional data. 
  • Grant Tracker
    Provides up-to-date grant and contract information to UW researchers and staff
  • MyFinancial Desktop
    A web interface for the UW Financial Accounting System (FAS). It provides users a convenient means for monitoring budget balances and transaction activity. Users can build custom reports and transfer expenses on line.
  • Integrated Service Center (ISC)
    The UW's source for HR, payroll and benefits support.
  • OASIS
    Online asset system
  • ProCard & Travel Connect (PaymentNet)
    PaymentNet is the online system for reviewing transactions and allocating transactions to appropriate budget and account codes. 
  • SAGE
    System to administer grants electronically.

Funding sources

The University of Washington classifies fund sources into five major fund types.  Each type varies in the degree of discretion for its use, ranging from restricted to essentially full discretion. Fund type terms are defined below along with examples of the sources used to support them.

  1. General Operating Funds (GOF) - Funds over which the UW has significant discretion. Composed of:
    • State appropriations (tax support) and
    • Operating fee revenue (portion of tuition)
  2. Designated Operating Funds (DOF) - Funds over which the UW has unlimited discretion, though the university, as a matter of internal policy, may restrict their use. Composed of:
    • Interest income
    • Summer quarter revenue
    • Clinical revenue
    • Administrative overhead
    • Miscellaneous fees
  3. Research Cost Recovery (RCR) - Allocation of funds back to academic units that generate indirect cost from grant and contract expenditures.
  4. Restricted Operating Funds (ROF) - Restricted operating funds are funds over whose use the University has little or no discretion. An example would be gift or endowment funds designated for specific school or college programs.
  5. Other Operating Funds (OOF)
    • Program renewal funds
    • Funds over which the UW has little or no discretion

Other fund sources:

  1. Grants
  2. Gifts, Endowments
  3. Discretionary funds - less restricted than gift funds, and are typically used for hosting and entertaining.
  4. Self-Sustaining and Fee-Based Funds - revenues may derive from services provided both internally and externally to the UW.
  5. Royalties - patented discoveries that have resulted in royalties and other income through the UW Center for Commercialization, which may not have different restrictions.
  6. Other - each organization has its own unique blend of funding sources and may have additional sources not mentioned here.

Reports

Training