Non-Federal Award Used for Cost Share Contribution

Effort Web Content has moved to PAFC

Effective 1/1/2023, the effort reporting compliance team within Sponsored Programs Finance moved from Management Accounting and Analysis (MAA) to Post Award Fiscal Compliance (PAFC). This encompasses a change in where web content for effort reporting is housed. Moving forward, it will be on PAFC's website (https://finance.uw.edu/pafc/) under the Effort Reporting menu tab. Continual updates will be made throughout the rest of the calendar year (2023) to rebuild web content to reflect new systems and processes.

Occasionally, a non-federal sponsor will allow its funding to be used as a Cost Share Contribution. Departments must ensure there is signed documentation from both sponsors indicating approval.

eFECS does not currently support this type of reporting. eFECS might even display the message "Note, there is insufficient salary distribution from non-sponsored funds to cover the cost share obligation for one or more sponsored budgets. Use of sponsored funds to meet cost share obligations on a federally funded sponsored project must be approved in advance by all sponsors."

Documentation of this type of Cost Share is done in the “Additional Comments” field. It's not compliant to certify FEC with this message, without proper explanation in the Comments section. The departments can utilize Non-Federal Grant Used As Cost Share Source worksheet as well as Using a Non-Federal Grant as a Source of Cost Share job aid

For additional information:

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