This depends upon how your college decides to handle. For some, the Dean’s office would need to add or remove rooms from a department’s inventory. For others, you may coordinate with your CAP Account Manager to add/remove space from your department room inventory. Discuss with your department to understand the process expected.
Those definitions can be found on these websites: https://finance.uw.edu/maa/primary-use.
and https://maps.uw.edu/geosims/room-type-definitions.html (along with Excel file download).
Yes, if before 11/30/22 in Space Manager.
Updates to the space inventory information can be made in WebSpace beginning in January 2023.
This step only required for those departments participating in the Space Survey.
This is only required for those departments participating in the Space Survey:
Space Manager will allow you to assign a person from another department as a room occupant using their EID or name.
This step is only required for those deparments participating in the Space Survey:
Yes, include research staff as an occupant in all the research related spaces they occupy.
They should be listed as an occupant in each lab/space they occupied during the fiscal year (7/1/2022-6/30/2023), wherever they are doing rotation work for a reasonable length of time (e.g., one quarter or pay period).
255 if the server or room housing data and/or backup systems is being used for organized research.
710, 711 or 715, if being utilized for more general IT-hosted applications.
Primary use should be changed when 50% or more of the time can be attributable to sponsored research activities. When changing the Primary Use from 310 to 261, please be sure to update the Occupants as well.
Rooms below 50% sponsored research activity should remain with office designation and will be functionalized based on department’s salary and wages (joint use); occupants do not need to be updated.
This is only required for departments participating in the Space Survey:
The occupant's employee ID (EID) or name should be assigned to the research related space. This data will be imported into WebSpace for the Space Survey which will occur January to April 2023.