Personal Moves

The University of Washington is permitted by the state of Washington to pay moving expenses for eligible new or transferring employees. The Lump Sum Moving Allowance is a UW preferred option to facilitate paying an employee for expenses associated with a move to the University.

Lump Sum Moving Allowance

The Lump Sum Moving Allowance is an option to facilitate paying an employee for expenses associated with a move to the University. This is a one-time payment that will be included with an employee’s first paycheck. While the amount is at the discretion of the department, the suggested upper limit for the allowance is $5,000.  This allowance is intended to be used for all moving and travel expenses associated with the new employee's relocation, and they should not expect additional payments or reimbursements related to their move. Since this is an "allowance", taxes will be withheld when the payment is made.

Please note:
The Lump Sum Moving Allowance is NOT the same as the Relocation Incentive Payment

This is also different from the reimbursement process.  Departments who would rather reimburse travel expenses related to relocation rather than offer a Lump Sum Moving Allowance should see the Travel Office webpage.

Authorizing the Allowance

UW Hiring Official: Review the One Time Payment guidance on the Integrated Service Center website (direct link for academic personnel guidance) and provide the departmental payroll coordinator with an email authorizing the lump sum moving allowance.

Payroll Coordinator: Use Workday to establish the allowance.  For more information about the procedure, review the guidance on the Integrated Service Center website (direct link for academic personnel guidance).

For guidance on One Time payments for other types of employees see the Integrated Service Center User Guide Library and filter by "Moving Expense" in the Topic field.

Next Steps

The individual arranges and pays for the entire move themselves.

The individuals will receive the lump sum payment with their first paycheck, once they are an active employee. The lump sum is intended to be used for all moving and travel expenses associated with the move. The employee should not expect additional payments or reimbursements.

Appropriate taxes will be withheld from the payment amount, and the payment and withholding will be reported on the employee's W-2. Individuals should consult their tax adviser to determine whether any deductions may be available to them. The University will not provide any personal tax advice regarding this payment.

If you are unable to do a Lump Sum Moving Allowance, please see the Household & Laboratory Moves page.

Additional Resources:

Lab / Office Moves

Need help?

Contact: About:
ischelp@uw.edu Workday Entry
traveluw@uw.edu Reimbursement of travel expenses related to relocation
pcshelp@uw.edu State of Washington Contracted Moves
moving@uw.edu Local office or lab moves