WebSpace will be updated on a recurring basis during the Space Survey (January-April 2023). The new project/budget should be available within that time-frame so that the space can reflect latest project/budget activities.
1. Research grants, contracts, and cooperative agreements sponsored by the Federal government and Non-Federal agencies and organizations (e.g., states, cities, foundations, corporations, etc.).
2. University funded research separately budgeted and accounted for on a specific project basis (e.g., Royalty Research Funds).
3. Sponsored research training of individuals in research techniques (or research training).
Departmental research includes research, development, and scholarly activities that are not separately budgeted and accounted for (e.g., bridge, start-up funding). Departmental research is funded from budgets that are not restricted to a specific project. Space used to conduct departmental research should be functionalized as departmental research as part of the Instruction & Departmental Research function (IDR).
This may occur but in a minority of the SLU space. If there are questions as to budget funding, the department should follow-up with the Office of Sponsored Projects (OSP).
Full Year Vacancy: Space should be functionalized as Vacant only if it is currently vacant or under renovation and expected to be vacant for the full 12 months of Fiscal Year 2023 (7/1/22-6/30/23).
Partial Year Vacancy: If space was occupied for part of FY 2023, that space should be functionalized according to how the space was used when occupied.
All of the space occupied by the department should be functionalized regardless of how long a department occupied a given space.
If a space is occupied by different occupants during the year, space functionalization should take into consideration use of all occupants during the base year. The current owner/assignee should coordinate with all prior occupants of the space.
The space survey is used to determine the Facilities portion (“F”) part of our F&A rate. Administrative (“A”) related rates are capped by the Federal government at 26%, while the Facilities rates are not.
The same way as space occupied by outside persons and paid by external entities or organizations (e.g., external researchers). If they have an UWID, you will be able to search for their name and add them as an occupant, however, since they are not paid by UW their activity will automatically be defaulted to Other Institutional Activity (OIA).
If a person does not have a UW EID (Employee ID), use the Add Manually option in WebSpace to reflect the individual as an occupant.