Please refer to the following website for information on invoice receivables, https://f2.washington.edu/fm/sfs/ir/intro . Included on the site is a link to a document that explains in detail the receivables procedures including guidlines and standards for the State of Washington.
No. Centers are allowed to submit mid year rate adjustments at any point throughout a center's rate cycle.
On occassion a center may be asked by an external customer to complete a W9 form before a payment can be received. For more information on how to fill out a W9 visit the following link.
Encumbrances are not the same as accrued expenses. Encumbrances can represent a number of things, but are most commonly used to represent an outstanding obligation or commitment. These figures can be used for planning and or budgeting purposes, but they do not represent actual expenditures.
Current University guidelines allow for the Technology Recharge Fee to be included on approved service and recharge center budgets, see https://www.washington.edu/uwit/services-2/recharge/. The percentage of the Tech Recharge Fee to the center should not exceed the FTE percentage of the associated employee assigned to the center. For example, if an employee is assigned 50% to the service/recharge center, the percentage of the Tech Recharge Fee charged to the service/recharge center should not exceed 50% of t
Food purchases are unallowable on service and recharge center operating budgets* unless the following exceptions apply:
In an effort to ensure centers are costing their rates appropriately a variance analysis report reflecting the previous year’s estimated costs to actual costs must be submitted within 45 days after the close of the rate cycle. The report should include an explanation of any material differences, i.e., +\- 10% or more AND +/- $5,000 or more, from the original cost estimate. If there are any material encumbrances they should also be reflected.
Capital leases essentially represent capital acquisitions and therefore must be handled in a like manner. Additionally, capital lease payments may not provide an accurate representation of the center’s depreciation for the asset(s). For this reason service and recharge centers’ capital lease principle payments must be charged to the center’s reserve account (budget) and not to the center’s operating account (budget). To recover the cost of the asset(s) the center must determine the appropriate annual center depreciation
Service and Recharge Centers are responsible for submitting rate proposals in a timely manner. Beginning March 2014 MAA will begin sending courtesy emails to the Service Center contacts reminding them of the need to submit a new rate proposal. This email will be sent approximately 6 weeks prior to the expiration of the current rates.
Beginning with Quarter 3 2014 MAA began sending delinquent letters to the Service Centers contact and cc the corresponding Dean/VP Office. The letters will be sent 8 weeks after the quarter ends to give centers time to finalize the report.
This letter will only be sent to Service Centers as Recharge Centers are not required to send quarterly reports only to their Dean’s/VP’s office.
Summer (7/1-9/30)–