Occasionally, a non-federal sponsor will allow its funding to be used as a Cost Share Contribution. Departments must ensure there is signed documentation from both sponsors indicating approval.
eFECS does not currently support this type of reporting. eFECS might even display the message "Note, there is insufficient salary distribution from non-sponsored funds to cover the cost share obligation for one or more sponsored budgets. Use of sponsored funds to meet cost share obligations on a federally funded sponsored project must be approved in advance by all sponsors."
Documentation of this type of Cost Share is done in the “Additional Comments” field. It's not compliant to certify FEC with this message, without proper explanation in the Comments section. The departments can utilize Non-Federal Grant Used As Cost Share Source worksheet as well as Using a Non-Federal Grant as a Source of Cost Share job aid
For additional information:
- To make changes to cost share or to add cost share to an FEC see Making Changes in eFECS - Adjusting Cost Share.
- To report cost share when a sponsored project has expired, but the FEC has not yet been released, see Interim Cost Share Reports.