Initiative: WebSpace Data Validation and Review

This initiative applies to departments that will participate in the Space Survey.

The purpose of this initiative is to help departments prepare for the WebSpace Inventory and Space Survey, which kicks off in January. This includes reviewing and validating the data generated from WebSpace, which is a snapshot of the data available in InVision Space Manager as of 11/30/22.

Timeline

December 15, 2022 – January 9, 2023

Tasks

Task	Responsibility
Compile a package of data generated from WebSpace and distribute to each department participating in the initiative by 12/15/22. This package will include the latest space, employee, payroll, and project data.	MAA F&A Team
Review and validate the data package provided by the MAA F&A Team. Identify information that can be added to WebSpace once the inventory update begins in January 2023. This information includes: Classifications (for example, recharge centers, potential clusters, and service area spaces). Research-related room types that need occupants based on employee payroll sources (funding budgets). For example, if an employee who currently occupies an office is primarily funded by research (more than 50% of their pay is related to Organized Research) the room type they occupy should be classified as 261 and they should be added as an Occupant. Keep track of this information as the WebSpace tool, which is where this information will be added, will not become available to departments until they complete the necessary training (in January).	Departments

Task

Responsibility

Compile a package of data generated from WebSpace and distribute to each department participating in the initiative by 12/15/22. This package will include the latest space, employee, payroll, and project data.

MAA F&A Team

Review and validate the data package provided by the MAA F&A Team. Identify information that can be added to WebSpace once the inventory update begins in January 2023. This information includes:

Classifications (for example, recharge centers, potential clusters, and service area spaces).
Research-related room types that need occupants based on employee payroll sources (funding budgets). For example, if an employee who currently occupies an office is primarily funded by research (more than 50% of their pay is related to Organized Research) the room type they occupy should be classified as 261 and they should be added as an Occupant.

Keep track of this information as the WebSpace tool, which is where this information will be added, will not become available to departments until they complete the necessary training (in January).

Departments

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